Data Specialist - Registrar

The University of Texas Permian Basin welcomes applications for the position of Data Specialist

Salary Range

$37,000.00 depending on qualifications

The Data Specialist plays an essential role in the Office of the Registrar, ensuring that student academic records are accurate, organized, and up to date. This position is responsible for processing incoming transcripts, entering grades and test scores, reviewing transfer credits, and maintaining student records within the university’s student information system.

In addition to data management, the Data Specialist regularly works with Admissions, Financial Aid, and Academic Advising to support smooth and efficient enrollment and registration processes. This role also provides direct support to students and families by answering questions, assisting with transcript requests, guiding students through the TSI regulations, and ensuring necessary documents are received and processed correctly.

The Data Specialist contributes to larger office projects, including preparing for commencement and assisting with process improvements to enhance the student experience. This position is ideal for someone who is detail-oriented, organized, and enjoys both independent work and team collaboration within a student-centered environment.

1. Responsible for the download, printing and data entry of transcript data with little supervisory direction; responsible for maintaining the student record and ensuring timely and accurate information is maintained.
2. Inform prospective students of documents needed to complete the enrollment process; to ensure that scanning and evaluation of academic documents, and entering information into the student system.
3. Collaborate with Admissions, Financial Aid, and Academic Advising in all aspects of data processing.
4. Data entry of test scores and related documents in order to clear student TSI requirements.
5. Assist with the scanning of academic credentials; evaluate transcripts to prepare them for data entry; file documents and assist with the creation and completion of the academic files.
6. Assist students in obtaining their transcript.
7. Answer phones, greeting students and parents.
8. Assist with commencement.

1. Bachelor’s degree.

Required Application Materials

1. Cover Letter
2. Résumé
3. List of References
4. Transcripts (Preferred)
5. Letters of Recommendation (Preferred)

Conditions of Employment

1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.
2. Employment is subject to an introductory period to monitor employee performance.
3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.
4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver’s license. Must have and maintain a satisfactory driver’s record.
5. Employment is contingent upon a successful background check.
6. UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Schedule

Generally, the normal work hours for the university are Monday through Thursday, 7:30 – 5:30 pm; Friday, 8:00 am – 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments.

Standard Working Conditions

1. Able to lift various materials up to 25 pounds on an occasional basis.
2. Able to bend, crouch, and reach continuously.
3. Physically able remain seated, frequently to continuously.
4. Able to remain standing up to 15% of the time.
5. Possesses dexterity abilities required to perform job duties including extensive keyboard work, operating office equipment, performing filing, and other job-related responsibilities that include extensive wrist and hand movement.
6. Standard working conditions may differ depending on department and occupation

University Benefits

1. UT Permian Basin offers an excellent compensation package including heath, retirement, & fringe benefits for eligible employees.
2. Coverage includes medical, prescriptions, life insurance, AD&D, and matching retirement provided by UTPB.
3. You may also be eligible to add dental, vision, family coverage, & flex-spending accounts, additional retirement, and a few other coverages as options too.
4. Fringe benefits include tuition reimbursement (after one year of service), wellness breaks, employee assistant program (EAP), and meal deals, among other perks and discounts!
5. Our benefits package, along with an ample leave policy, make for a great total compensation package.

About the University

The University of Texas Permian Basin is located in Odessa, Texas. It was authorized by the Texas Legislature in 1969 and founded in 1973. The Permian Basin is one of the fastest-growing, culturally vibrant, economically invigorated regions of the country – full of industry, culture, and wide-open spaces. At the academic heart of this area sits The University of Texas Permian Basin – which every year, delivers smart, savvy leaders across the U.S.

As a regional, comprehensive institution, The University of Texas Permian Basin serves a diverse community of students from the region, the state, and beyond. Through excellence in student-centered teaching, learning, research, and public service, the University cultivates engaged citizens and impacts lives while advancing the technology and public interests of West Texas.

Our vision is that the University of Texas Permian Basin will be an innovative, responsive university that thinks large and lives local. We will lead in advancing education, research, economic competitiveness, and cultural enrichment.