Registrar

The University of Texas Permian Basin's Registrar's Department welcomes applications for the position of Registrar

Salary Range

$90,000.00 depending on qualifications

The Registrar is to provide leadership and oversight for the development, implementation, and management of activities and systems related to academic records, student registration, and academic scheduling. Develops and implements academic policies regarding student records. Manages the student record database, distributes all formal academic information and records, and ensures the security and integrity of academic records. Prepares semester and examination schedules; makes academic room assignments. Certifies candidate eligibility for graduation and provides degree audits to advisors and students. Provides institutional research for institutional, federal, and accrediting reports. Supervises office and staff. Works closely with administration, faculty, staff, and students; serves on key committees.

1. Monitor degree audits of rising seniors and notify them and their academic advisors of graduation status prior to registration for senior year and monitor same through remaining semesters and alert students to problems as they arise.
2. Advise students, faculty, and parents on academic policies/issues as requested. Supervise office use of the data collection system.
3. Recommend and participate in the development, implementation and changes to university policies, processes
and procedures regarding student registration and records. Ensure changes are communicated to the University community.
4. Interpret and enforce academic rules and regulations, monitor academic standing, enrollment and graduation certifications, academic records, exceptions/waivers and reporting. Work with the Information Technology
Office to resolve problems and streamline processes.
5. Develop, implement and maintain systems used for core business functions to include course maintenance, class scheduling, registration, grades, records, reporting and data management. Work with Information
Technologies on upgrades, testing and coordinating solutions and corrective actions. Provides training on system as needed.
6. Prepare semester schedules in consultation with department chairs and supervise room assignments.
7. Supervise pre-registration, drop/add, declaration of pass/fail and audit, and maintenance of all registration programs in cooperation with admissions and business office.
8. Supervise maintenance and accuracy of all student records including posting majors, minors, advisors, intended graduation dates, etc.
9. Supervise the transcript request and enrollment verification services. Supervise mid-term and end-of-term
grade processing.
10. Within legal limitations and college policy, make records available and accessible to students, faculty, advisors and other authorized college personnel.
11. Certify students for graduation, honors, class standing; supervise other commencement responsibilities.
Supervise archiving of records through microfilm.
12. Evaluate transcripts of students applying for admission with advanced standing; approve and process all requests by matriculated students to take courses off-campus.
13. Supervise process to readmit students to the College.
14. Prepare annual budget recommendations and monitor throughout the year.
15. Interview, hire, and supervise professional and clerical staff.
16. Generation of reports and statistical data as requested, internal and external.
17. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.

1. Bachelor’s degree
2. Three (3) years of professional experience in a registrar’s office
3. Four (4) years of leadership/supervisory experience in Registrar's office
4. Demonstrated understanding of the application of technology to deliver records and registration services.

1. Master's degree
2. Record of demonstrated result driven experience with a strong record of achievement.

Required Application Materials

1. Cover Letter
2. Résumé
3. List of References
4. Transcripts (Preferred)
5. Letters of Recommendation (Preferred)

Conditions of Employment

1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.
2. Employment is subject to an introductory period to monitor employee performance.
3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.
4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver’s license. Must have and maintain a satisfactory driver’s record.
5. Employment is contingent upon a successful background check.
6. UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Schedule

Generally, the normal work hours for the university are Monday through Thursday, 7:30 – 5:30 pm; Friday, 8:00 am – 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments.

Standard Working Conditions

1. Able to lift various materials up to 25 pounds on an occasional basis.
2. Able to bend, crouch, and reach continuously.
3. Physically able remain seated, frequently to continuously.
4. Able to remain standing up to 15% of the time.
5. Possesses dexterity abilities required to perform job duties including extensive keyboard work, operating office equipment, performing filing, and other job-related responsibilities that include extensive wrist and hand movement.
6. Standard working conditions may differ depending on department and occupation

University Benefits

1. UT Permian Basin offers an excellent compensation package including heath, retirement, & fringe benefits for eligible employees.
2. Coverage includes medical, prescriptions, life insurance, AD&D, and matching retirement provided by UTPB.
3. You may also be eligible to add dental, vision, family coverage, & flex-spending accounts, additional retirement, and a few other coverages as options too.
4. Fringe benefits include tuition reimbursement (after one year of service), wellness breaks, employee assistant program (EAP), and meal deals, among other perks and discounts!
5. Our benefits package, along with an ample leave policy, make for a great total compensation package.

About the University

The University of Texas Permian Basin is located in Odessa, Texas. It was authorized by the Texas Legislature in 1969 and founded in 1973. The Permian Basin is one of the fastest-growing, culturally vibrant, economically invigorated regions of the country – full of industry, culture, and wide-open spaces. At the academic heart of this area sits The University of Texas Permian Basin – which every year, delivers smart, savvy leaders across the U.S.

As a regional, comprehensive institution, The University of Texas Permian Basin serves a diverse community of students from the region, the state, and beyond. Through excellence in student-centered teaching, learning, research, and public service, the University cultivates engaged citizens and impacts lives while advancing the technology and public interests of West Texas.

Our vision is that the University of Texas Permian Basin will be an innovative, responsive university that thinks large and lives local. We will lead in advancing education, research, economic competitiveness, and cultural enrichment.