SENIOR OFFICE ASSISTANT

Position Information

Posting NumberSRGV8046

Working TitleSENIOR OFFICE ASSISTANT

Number of Vacancies1

LocationHarlingen, Texas

DepartmentSchool of Medicine / Neuro & Behavioral Health ISU

FTE1.0

FLSANon-Exempt

Scope of Job

To perform complex clerical duties for a department. Responsible for the performance of clerical duties involving the application of complex work methods and procedures and familiarity with the functions, practices, and policies of an organizational unit to which assigned. Maintains financial data, which includes monthly budget and status reports.

Description of Duties

• Determines work priority within clerical unit, develops and refines routines and schedules.
• Prepares, reviews, and processes departmental records and reports for a major University business function.
• Assigns extended multiple work assignments or projects within established procedures.
• Supervises and engages in various complex records keeping, posting, filing and sorting to departmental records.
• Maintains financial records, including reconciliation of department accounts.
• Prepares and routes routine interdepartmental paperwork.
• Makes travel arrangements and processes related paperwork.
• Creates and maintains filing systems.
• Answers the telephone and acts as a receptionist, answering inquiries or directing them to appropriate personnel.
• May evaluate incoming mail, reports, requisitions, or inquiries, distributing them with instructions to be taken.
• Collects information for the department.
• Records and reports all pertinent information to a superior.
• Composes correspondence, submitting only the most complicated to a superior for handling.
• Inventories and requisitions supplies or equipment.
• May perform other duties as assigned.

Supervision Received

General supervision on complex and unusual assignments.

Supervision Given

May supervise clerical support staff including clerks, work-study employees and temporary direct wage employees.

Required Education

High school diploma or GED .

Preferred Education

Associates degree or related College coursework.

Licenses / Certifications

None.

Required Experience

Three (3) years of office clerical or administrative support experience in an office setting, including experience with accounting transactions.

Preferred Experience

None.

Equipment

Knowledge of use of personal computer, word processing, spreadsheet, and database software. Standard office equipment.

Working Conditions

Needs to be able to successfully perform all required duties. Office environment. Exerting up to 10 pounds of force occasionally, and / or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley.

Other

Must have excellent interpersonal, organizational, and communication skills.

Physical Capabilities

N / A

Employment CategoryFull-Time

Minimum SalaryCommensurate with Experience

Posted SalaryCommensurate with Experience

Position Available Date02 / 17 / 2025

Grant Funded PositionYes

If Yes, Provide Grant Expiration Date08 / 31 / 2025

Posting Detail Information

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following :

Date of Birth

Gender

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.

If you have any questions, please do not hesitate to contact us at (956) 665-2451 and / or careers@utrgv.edu.

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .

Quick

Posting Supplemental Questions

Required fields are indicated with an asterisk (

Are you a current UTRGV employee?

Are you now, or previously, employed by The University of Texas System or any of its institutions?

Yes - I currently am employed by the UT System or its institutions

Yes - I have previously been employed by the UT System or its institutions

No - I have never been employed by the UT System or its institutions

Please select your highest level of completed education.

6th grade education

10th grade education

High School Diploma or GED

Associates Degree, Technical, or Trade School Degree / Certification or 60 Hours of College Hours

Bachelors Degree from an accredited university

Masters Degree from an accredited university

Ph. D. or other terminal degree from an accredited university

None of the above

Please provide the field of study for your education :

Open Ended Question)

Please indicate the number of years of work experience you have directly related to the position in which you are applying for :

Less than 1 year

1 year

2 years

3 years

4 years

5 years

6 years

7 years

8 years

9 years

10 years

Over 10 years

Do you meet the minimum requirements for this position?

Applicant Documents

Required Documents

Optional Documents

Cover Letter / Letter of Application

Unofficial Transcripts

Reference Letter 1

Reference Letter 2

Reference Letter 3

Certifications and Licenses

Training Certificates

Other Document

List of 3 References

Unofficial Transcripts 2

Unofficial Transcripts 3

Letter of Interest

Unofficial Graduate Transcripts

Additional Document