Graduation Clearance Specialist

Number of Vacancies: 1

Area of Consideration: Open To The Public 

Employment Status: Full Time, Temporary

Pay Plan, Series & Grade: DS0058/10

Salary Range: $19.02- $21.23 per hour 

Closing Date: Open Until Filled

Location: 4200 Connecticut Ave NW, Washington, DC 20008

Brief Description of Duties

The Graduation Clearance Specialist will assist the Office of the Registrar in handling day-to-day administrative responsibilities. The Graduation Clearance Specialist will perform assigned duties with a high degree of independence, professionalism, initiative, and efficiency, exercising judgment and attention to detail.

Essential Duties and Responsibilities
 

• Evaluate the efficiency and effectiveness of the current graduation clearance process, refines procedures or recommends the development of new ones, when appropriate.
• Assist with processing of graduation applications.
• Review and corrects (as necessary) applications for graduation prior to publishing a list of degree candidates.
• Review students’ academic transcripts to ensure that the student has fulfilled the University’s general education degree requirements.
• Inform applicants of their eligibility or ineligibility.
• Distribute diplomas to the academic deans for distribution to the graduates.
• Process requests for embassy letters.
• Assist with all other assigned duties pertaining to the Office of the Registrar duties.

Minimum Job Requirements
 

• Associate degree in a related field and at least one year of specialized experience.
• In lieu of a Associate degree, the candidate may have an High School Diploma and a minimum of one year of related specialized experience in a registrar’s office.

Information to Applicant

Condition of Employment:  This is a sponsored program appointment. The duration of this appointment is subject to grant fund availability.

Collective Bargaining Unit (Non-Union): This position is not in the collective bargaining unit.

Employment Benefits: Depending upon length of appointment, selectee may or may not be eligible for full benefits such as health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia’s retirement plan (TIAA).

Equal Opportunity Employer: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.

Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived actual race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, marital status, personal appearance, genetic information, familial status, source of income, status as a victim of an intrafamily offense, place of residence or business,  or status as a covered veteran, as provided for and to the extent required by District and Federal statutes and regulations. Sexual harassment is a form of sex discrimination which is also prohibited by the Act.  In addition, harassment based on any of the above protected categories is prohibited by the Act.  Discrimination in violation of the Act will not be tolerated.  Violators will be subject to disciplinary action.

Veterans Preference:  Applicants claiming veteran's preference must submit official proof at the time of application.

Visa Sponsorship: At this time, the University of the District of Columbia does not provide sponsorship for visas (e.g. H-1B). This job is also ineligible for Optional Practical Training (OPT).

Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.

Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation.  The determination of a "satisfactory background investigation" is made at the sole discretion of the University of the District of Columbia.  The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.

Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.

Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Talent Management only.

Contact Information:  All inquiries related to employment and job applications should be directed to UDC Office of Talent Management at (202) 274-5380.

The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University’s EO Policy Statement, please visit: https://www.udc.edu/human-resources/equal-opportunity/ .

Salary : $19 - $21