What are the responsibilities and job description for the Academic Advisor I-SPS position at University of the Incarnate Word?
Position Details
Position Information
Position Title Academic Advisor I-SPS
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position Summary
The Academic Advisor I at the School of Professional Studies ( SPS ) is responsible for providing engaged academic advising to support student retention and success and will include providing guidance on degree program options, academic and curricular requirements, and course planning. The Academic Advisor reports to the Director of Student Services.
Position will physically work out of assigned SPS satellite location on a military bases; thus ability to successfully pass a military level background check is required to gain base access. Military base assignments include Ft. Sam Houston JBSA , Lackland AFB , and Randolph AFB .
Benefits
UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program ( EAP ), wellness programs, employee discount program, Public Service Loan Forgiveness ( PSLF ) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.
Job Duties
Job Duty Name Essential Job Duties
Description Of Job Duties
Description Of Job Duties
Description Of Job Duties
Knowledge Skills and Abilities
Bachelor’s Degree in Education, Counseling or academic field directly related to the advisor’s specific responsibilities.
Required Work Experience
One (1) year of experience in advising, student development, or related academic function within higher education or professional position in a high school setting such as counselor, teacher, or administrator. (At the department’s discretion additional education or professional experience in a field directly related to the advisor’s specific responsibilities may substitute for experience.)
Preferred Qualifications
Position will physically work out of assigned SPS satellite location on a military bases; thus ability to successfully pass a military level background check is required to gain base access.
Work Hours
Mon to Fri 7:30am to 4:30am, with extended hours as needed especially during peaks. Occasional weekend and evening hours.
Physical Demands
Posting Details
Posting Number AS2132PO
Number of Vacancies 1
Job Type Full Time
Job Category Administrator (exempt)
Desired Start Date 06/02/2025
Position End Date (if temporary)
Reports to Director of Student Services
Salary $49,500 Annualized
Open Date 04/15/2025
Close Date
Open Until Filled Yes
Special Instructions to Applicant
N/A.
EOE
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).
Title IX
This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.
Position Information
Position Title Academic Advisor I-SPS
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position Summary
The Academic Advisor I at the School of Professional Studies ( SPS ) is responsible for providing engaged academic advising to support student retention and success and will include providing guidance on degree program options, academic and curricular requirements, and course planning. The Academic Advisor reports to the Director of Student Services.
Position will physically work out of assigned SPS satellite location on a military bases; thus ability to successfully pass a military level background check is required to gain base access. Military base assignments include Ft. Sam Houston JBSA , Lackland AFB , and Randolph AFB .
Benefits
UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program ( EAP ), wellness programs, employee discount program, Public Service Loan Forgiveness ( PSLF ) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.
Job Duties
Job Duty Name Essential Job Duties
Description Of Job Duties
- Advise students concerning schedules, majors, hours, probation, and/ or suspension and provide information regarding curriculum requirements, academic policy, and other related issues as they arise.
- Guide student through the process of understanding requirements and academic options to facilitate the student’s pursuit of fields of interest.
- Provide access to information and resources for the achievement of academic, career and personal goals; act as an advocate and referral source and provides consistent outreach and follow up services; help to coordinate advising with career planning.
- Provide timely information and advice to students (individually and groups) regarding the development of educational course/degree plan options, the resources available, and university policies.
- Organize and assist in departmental projects, providing audits for graduating seniors, and submitting substitutions to the Dean/Associate Dean for approval.
- Train students and staff involved in academic advising.
- Represent SPS / UIW at various related internal and external meetings and events and help to position SPS and advising as highly respected and proactive.
- Facilitate communication of the vision, mission, policies and procedures and academic goals of the University while assisting with their development and implementation.
- Perform other duties as assigned.
Description Of Job Duties
- Provide academic advising services for students in their degree program;
- Assist students in developing a comprehensive academic plan;
- Review student progress; refer to tutor and other student support services as appropriate;
- Advise student on appropriate majors and careers opportunities;
- Follow departmental guide for tracking progress of assigned students; and
- Implement intervention strategies and communicate outcomes as appropriate to aid in student success;
- Perform other duties as assigned.
Description Of Job Duties
- Collaborate and engage with university partners to maintain strong relationships and seamless advising processes;
- Retrieve, review, and report data;
- Serve as point of contact for issues and concerns and escalate to supervisor when necessary;
- Attend university events and serve on committees;
- Develop and present information to new and continuing students, parents, and faculty; and
- Coordinate and communicate academic advisor activities throughout the various advising cycles (e.g., start of the semester, registration prep, registration, drop dates, etc.).
Knowledge Skills and Abilities
- Strong skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.);
- Strong interpersonal communication skills; strong verbal and written communication skills;
- Strong presentation skills for individual and group audience;
- Proficiency in handling multiple priorities, pivoting based on changing priorities, meeting deadlines, and problem solving;
- Outstanding ability to work with professionalism and confidentiality in a deadline driven environment with shifting priorities;
- Ability to consistently apply best practices in advising;
- Ability to work effectively with individuals from diverse communities and cultures; and
- Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA .
Bachelor’s Degree in Education, Counseling or academic field directly related to the advisor’s specific responsibilities.
Required Work Experience
One (1) year of experience in advising, student development, or related academic function within higher education or professional position in a high school setting such as counselor, teacher, or administrator. (At the department’s discretion additional education or professional experience in a field directly related to the advisor’s specific responsibilities may substitute for experience.)
Preferred Qualifications
- Two (2) or more years of advising experience in higher education.
- Master’s Degree.
- Experience with database management systems: Banner, DegreeWorks, etc.
- Bi-lingual (English/Spanish).
Position will physically work out of assigned SPS satellite location on a military bases; thus ability to successfully pass a military level background check is required to gain base access.
Work Hours
Mon to Fri 7:30am to 4:30am, with extended hours as needed especially during peaks. Occasional weekend and evening hours.
Physical Demands
- Ability to lift up to 20lbs for table set-up/tear-down at events.
- Ability to reach overhead, bend, squat to retrieve marketing materials.
- Ability to push/pull equipment carts holding up to30 lbs.
- Ability to actively engage in events for extended periods of time.
- Ability to regularly move about bases, campus and event venues to actively engage faculty, staff, and potential/current students, as well as attend meetings on and off campus.
Posting Details
Posting Number AS2132PO
Number of Vacancies 1
Job Type Full Time
Job Category Administrator (exempt)
Desired Start Date 06/02/2025
Position End Date (if temporary)
Reports to Director of Student Services
Salary $49,500 Annualized
Open Date 04/15/2025
Close Date
Open Until Filled Yes
Special Instructions to Applicant
N/A.
EOE
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).
Title IX
This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.
Salary : $49,500
