What are the responsibilities and job description for the Admissions Events Manager position at University of the Incarnate Word?
Position Details
Position Information
Position Title Admissions Events Manager
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position Summary
The Admissions Events Manager is responsible for the development and execution of admissions recruitment events, to include New Student Orientation, Cardinal Preview Day, and other Admissions events which provide information and assistance to students and families about the University. The Admissions Events Manager reports to the Assistant Director of Campus Events.
Note that this position requires traveling as part of standard duties, approximately 25% of the time. Travel is primarily local.
Benefits
UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program ( EAP ), wellness programs, employee discount program, Public Service Loan Forgiveness ( PSLF ) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.
Job Duties
Job Duty Name Training and Supervision
Description Of Job Duties
Description Of Job Duties
Description Of Job Duties
Description Of Job Duties
Knowledge Skills and Abilities
Bachelor’s Degree.
Required Work Experience
Monday through Friday, 8am – 5pm, with some evening and weekend hours required for recruiting events and to meet departmental goals.
Physical Demands
Posting Details
Posting Number AS2130PO
Number of Vacancies 1
Job Type Full Time
Job Category Administrator (exempt)
Desired Start Date 05/16/2025
Position End Date (if temporary)
Reports to Assistant Director of Campus Events
Salary $49,000 Annualized
Open Date 04/03/2025
Close Date
Open Until Filled Yes
Special Instructions to Applicant
N/A.
EOE
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).
Title IX
This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.
Position Information
Position Title Admissions Events Manager
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position Summary
The Admissions Events Manager is responsible for the development and execution of admissions recruitment events, to include New Student Orientation, Cardinal Preview Day, and other Admissions events which provide information and assistance to students and families about the University. The Admissions Events Manager reports to the Assistant Director of Campus Events.
Note that this position requires traveling as part of standard duties, approximately 25% of the time. Travel is primarily local.
Benefits
UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program ( EAP ), wellness programs, employee discount program, Public Service Loan Forgiveness ( PSLF ) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.
Job Duties
Job Duty Name Training and Supervision
Description Of Job Duties
- Hires, trains and supervises student leaders for daily campus tours, group tours and orientations.
- Collaborates with leadership in training student assistants and student tour guides. Assists with maintaining Student Training Guides and Standard Office Operating Procedures.
- Works with leadership to ensure accept packets are prepared appropriately for newly accepted students to the University.
- Supports leadership via regular meetings with student leaders to ensure updates to processes are communicated and implemented.
Description Of Job Duties
- Communicates regularly with university stakeholders regarding admissions event planning and operation.
- Ensures appropriate communications are sent out regarding orientation and events, and collaborates with the Digital Strategy and Marketing team regarding surveys and event attendance follow up.
- Monitors Campus Visit and Orientation email accounts and responds to all correspondence in a timely manner.
- Manages data entry, event registration and attendance lists, and Outlook events calendar for events via various platforms.
- Acts as a liaison with IT to support technological needs for sessions, workshops, and presentations at events.
- Supervises use and maintenance of computer equipment utilized by students and guests in the UIW Welcome Center.
- Communicates with Digital Strategy and Marketing to ensure UIW recruiting materials are sufficiently stocked for events and special projects.
Description Of Job Duties
- Helps the Assistant Director with on-campus recruiting events such as Cardinal Preview Day, Cardinal Overnighter, Scholarship Celebration, New Student Orientation, and other events designed to promote the university and reach enrollment goals.
- Assist with off-campus events locally, as well as assigned events within the state of Texas.
- Assists in the coordination and facilitation of on-campus group tours with schools, districts, and other university departments.
- Works with Admissions leadership to evaluate and assess programming, processes, and events for effectiveness, student engagement and enrollment yields.
- Secures and assists with the management of student staff at on-campus events, as well as UIW Commencement ceremonies.
- Supports the Assistant at event planning and production meetings.
- Manage event supply storage both on and off campus.
Description Of Job Duties
- Supports the Office of Admissions in all other aspects of the student recruitment cycle.
- Supports efforts to increase student and family engagement.
- Performs other duties as assigned.
Knowledge Skills and Abilities
- Ability to travel as part of standard duties, approximately 25% of the time.
- Strong organizational skills, attention to detail, and able to deliver desirable work product under tight deadlines.
- Strong communication, interpersonal skills and customer service skills.
- Ability to gather and collect data and build reports.
- Strong project management, time management, and ability to adapt to shifting priorities.
- Proficient in Microsoft Office Excel, Word, PowerPoint and Outlook or equivalent. Proficiency in using a CRM . Ability to effectively learn and use UIW technology applications.
- Ability to manage difficult or emotional customer situations; responds promptly to customer needs.
- Consistently reports to work on time; ensures work responsibilities are covered when absent; arrives to meetings and appointments on time.
- Ability to work effectively with individuals from diverse communities and cultures.
- Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA .
Bachelor’s Degree.
Required Work Experience
- Two (2) years of relevant professional experience working with students in higher education.
- One (1) year of professional experience in event coordination/planning of large events.
- One (1) year of experience supervising or leading teams in projects or events.
- Three (3) years of experience working in higher education setting working with students and families.
- Two (2) years of experience supervising or leading teams in projects.
- Valid driver license with “Real ID” designation, as required for air travel, or ability to obtain by first day of employment.
- Must have a driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW .
Monday through Friday, 8am – 5pm, with some evening and weekend hours required for recruiting events and to meet departmental goals.
Physical Demands
- Ability to regularly lift, push, and pull up to 20 lbs. of admissions and event materials.
- Ability to move about and actively engage with others for an extended period of time during event preparation, execution of event, and post event activities.
- Ability to travel by vehicle or plane. Note that travel requires use of personal vehicle for local travel and UIW vehicle for out of town travel.
Posting Details
Posting Number AS2130PO
Number of Vacancies 1
Job Type Full Time
Job Category Administrator (exempt)
Desired Start Date 05/16/2025
Position End Date (if temporary)
Reports to Assistant Director of Campus Events
Salary $49,000 Annualized
Open Date 04/03/2025
Close Date
Open Until Filled Yes
Special Instructions to Applicant
N/A.
EOE
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).
Title IX
This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.
Salary : $49,000
