What are the responsibilities and job description for the Residency Program Coordinator at Laredo Medical Center-Laredo, TX (Internal) position at University of the Incarnate Word?
Position Details
Position Information
Position Title Residency Program Coordinator at Laredo Medical Center-Laredo, TX (Internal)
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position Summary
The Residency Program Coordinator is responsible for supporting operations and continued development of a residency program located in the Laredo Medical Center in Laredo, Texas. The Residency Program Coordinator reports to the Director of Graduate Medical Education.
Note that this is an internal opening and only current UIW employees are eligible to apply.
Benefits
UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program ( EAP ), wellness programs, employee discount program, Public Service Loan Forgiveness ( PSLF ) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.
Job Duties
Job Duty Name Description of Job Duties
Description Of Job Duties
Knowledge Skills and Abilities
Bachelor’s Degree; up to two (2) years of relevant experience will be considered in lieu of Bachelor’s Degree.
Required Work Experience
Two (2) years of experience providing extensive administrative support in a complex office setting.
Preferred Qualifications
None specified.
Work Hours
May be required to lift up to 15 lbs. of office supplies/materials.
Posting Details
Posting Details
Posting Number AS2080PO
Number of Vacancies 1
Job Type Full Time
Job Category Administrator (exempt)
Desired Start Date 04/16/2025
Position End Date (if temporary)
Reports to Director of Graduate Medical Education
Salary $45,000-52,000
Open Date 03/17/2025
Close Date 03/21/2025
Open Until Filled No
Special Instructions to Applicant
This is an internal opening and only existing employees of UIW are eligible to apply.
EOE
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).
Title IX
This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.
Position Information
Position Title Residency Program Coordinator at Laredo Medical Center-Laredo, TX (Internal)
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position Summary
The Residency Program Coordinator is responsible for supporting operations and continued development of a residency program located in the Laredo Medical Center in Laredo, Texas. The Residency Program Coordinator reports to the Director of Graduate Medical Education.
Note that this is an internal opening and only current UIW employees are eligible to apply.
Benefits
UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program ( EAP ), wellness programs, employee discount program, Public Service Loan Forgiveness ( PSLF ) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.
Job Duties
Job Duty Name Description of Job Duties
Description Of Job Duties
- Establish strong working relationships and assist program leaders with correspondence, calendaring, forms, financial processes, and communication.
- Serve as a point of contact for residents, fellows, and faculty with questions, problems, issues, or needs pertaining to the GME programs.
- Provide support to other residency program coordinators based on program needs.
- Assist with recruitment, onboarding, orientation, reappointments, and graduation to include:
- GME Track reporting including completion of the program survey.
- Application management and scheduling interviews, including travel, with prospective residents, fellows, and program faculty.
- Incoming resident registration and ranking.
- Developing/implementing a program to welcome/orientation, transition, and onboard all new residents and fellows.
- Verifying previous training and obtaining licenses and certificates necessary for trainees to practice medicine in Texas.
- Preparing contracts for new and continuing residents, fellows, faculty, and adjunct services.
- Coordinating graduation activities.
- Support wide array of activities for the graduate medical education programs.
- Maintain personnel files for residents/fellows.
- Create and review program letters of agreement (PLAs).
- Verify program requirements and institutional policies and procedures are met.
- Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, and record and transcribe meeting minutes.
- Create and analyze reports.
- Track finances related to GME .
- Manage confidential personnel matters and materials for the GME programs.
- Develop content for the website and update as needed.
- Order and maintain supplies and request maintenance as appropriate.
- May be required to provide off-site support to alternate UIW offices, hospitals, and off-campus sites to attend meetings, conferences, workshops, seminars, etc.
- Perform other duties as assigned.
Knowledge Skills and Abilities
- Advanced skills in Microsoft Office.
- Excellent communication skills, verbal, written, and interpersonal.
- Strong attention to detail.
- Good organization skills.
- Excellent problem-solving and analytical skills.
- Ability to effectively work independently and in a team environment.
- Excellent ability to effectively manage multiple priorities in a deadline-driven environment.
- Strong ability to keep appropriate information confidential.
- Ability to work effectively with individuals from diverse communities and cultures.
- Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA .
Bachelor’s Degree; up to two (2) years of relevant experience will be considered in lieu of Bachelor’s Degree.
Required Work Experience
Two (2) years of experience providing extensive administrative support in a complex office setting.
Preferred Qualifications
- Experience working with residency management software (New Innovations, MedHub, etc).
- Experience working in graduate medical education.
- Knowledge of CMS funding rules and regulations.
- Experience preparing grant proposals and applications.
None specified.
Work Hours
- Typically, 8:00 AM – 5:00 PM Monday – Friday.
- Occasional early/late hours or weekends may be required to prepare for/or attend meetings and special events.
May be required to lift up to 15 lbs. of office supplies/materials.
Posting Details
Posting Details
Posting Number AS2080PO
Number of Vacancies 1
Job Type Full Time
Job Category Administrator (exempt)
Desired Start Date 04/16/2025
Position End Date (if temporary)
Reports to Director of Graduate Medical Education
Salary $45,000-52,000
Open Date 03/17/2025
Close Date 03/21/2025
Open Until Filled No
Special Instructions to Applicant
This is an internal opening and only existing employees of UIW are eligible to apply.
EOE
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).
Title IX
This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.
Salary : $45,000 - $52,000
