What are the responsibilities and job description for the UIW Community Clinic Office Assistant position at University of the Incarnate Word?
Position Information
Position Title
UIW Community Clinic Office Assistant
Academic Year
2025-2026
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position Summary
The UIW Community Clinic Office Assistant will act as the UIW Community Clinic Floor Manager to assist in supervising physical therapist(s), clinic administrators, students, and patients/clients with all clinic duties. The UIW Community Clinic Office Assistant reports to the UIW Community Clinic Lead.
Essential Functions
- Provide support services for UIW Community Clinic.
- Act as the UIW Community Clinic Floor Manager to perform all opening and closing procedures for the clinic.
- Demonstrate effective communication with clinic administration, staff, supervising physical therapists, students, patients/clients, and external stakeholders, such as referral sources and community partner organizations.
- Perform all opening and closing procedures for the clinic.
- Maintain patient/client medical/health records.
- Schedule patient/client appointments.
- Facilitating all aspects of clinic function.
- Maintain inventory of office supplies.
- Effectively communicate with clinic administration, staff, supervising physical therapists, students, patients/clients, and external stakeholders, such as referral sources and community partner organizations.
- Perform other duties as assigned.
Qualifications
Knowledge Skills and Abilities
- Display professional behavior.
- Initiative in completing clinic tasks.
- Exercise confidentiality when providing information to staff, students, patients/clients, and external stakeholders, such as referral sources and community partner organizations, when discussing HIPAA protected information.
Required Education
Must be a current UIW School of Rehabilitation Sciences student.
Required Work Experience
None.
Preferred Qualifications
- Previous work experience in an office/clinic setting.
- Ability to speak Spanish.
Required Certifications, Licenses or Registrations
None.
Work Hours
Flexible schedule, with primary hours on Tuesdays or Thursdays 12:15 pm – 5:00 pm (hiring 4 positions – 2 for Tuesdays and 2 for Thursdays). Note – we will work around your scheduled time as a student in the clinic for patient care.
Physical Demands
Ability to lift 20 lbs.
Posting Details
Posting Details
Posting Number
STU1366PO
Number of Vacancies
1
Job Type
Part Time
Job Category
Students
Desired Start Date
04/14/2025
Position End Date (if temporary)
Reports to
UIW Community Clinic Lead
Salary
$13/hourly
Open Date
04/01/2025
Close Date
Open Until Filled
Yes
Special Instructions to Applicant
None.
EOE
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).
Salary : $13
