What are the responsibilities and job description for the Executive Assistant to Vice President position at University of the Pacific?
Work performed during standard business hours, 8 : 00AM-5PM, M-F, occasional overtime and hours worked outside of normal schedule may be required to meet business deadlines.
Position Summary Information
Primary Purpose
Under limited supervision and direction, performs a variety of administrative and strategic support services to a Vice President as well as supporting requests from the President’s Office, Cabinet, Board of Regents and other Senior Executive Administrators. Serves as a liaison between Vice President and students, faculty, the University, and external community. Handles details of a highly confidential and critical nature. Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.
Essential Functions
- Serves as key contact for Vice President’s office, interacting with individuals from all organizational levels of the University, local community, government, major business and professional leaders and benefactors in a professional and congenial manner.
- Provides advanced administrative support in managing Vice President’s schedule, travels, projects, events and other activities to ensure utmost efficiency. This may include but is not limited to :
Coordinates travel arrangements both domestic and international for business related events and activities.
Make sure to read the full description below, and please apply immediately if you are confident you meet all the requirements.
Minimum Qualifications
Preferred Qualifications
Physical Requirements
The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Duties require frequent sitting, repetitive use of hands and wrists while using computer keyboard and phone. Occasional walking, standing and simple grasping. Infrequent climbing stairs, bending, stooping, kneeling or reaching. May be requested to lift up to 25 lbs.
Work Environment / Work Week / Travel :
Work is performed in normal office environment. Work performed during standard business hours. May require non-business hours and weekends. Occasional travel both local and overnight.
Valid driver’s license required. Incumbent must also be able to meet the University’s fleet rules and be eligible to drive for University business. The University and its insurance carrier reserves the right to exclude applicants based on their driving record.
Hiring Range
Hiring Range $68,640.00 - $71,303.70 per year. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate’s qualifications, internal equity, as well as market and organizational considerations when extending an offer.
All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.
AA / EEO Policy Statement
University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex / gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.
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Salary : $68,640 - $71,304
