What are the responsibilities and job description for the Accounting Specialist position at University of Utah Health?
Details
Open Date 01/29/2025
Requisition Number PRN41095B
Job Title Accounting Specialist
Working Title Accounting Specialist
Job Grade C
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
8am-5pm, M-F, depending on departmental needs. Hybrid work schedule available.
(This position has the ability to telework remotely for a portion of each week. An employee hired into this role will be responsible for providing space, printing, networking and/or internet capabilities at the telecommute location and agree to the terms of the University of Utah campus Telecommuting Agreement while working remotely.)
VP Area President
Department 00366 - Purchasing - Campus
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $22.00/h
Close Date 04/29/2025
Priority Review Date (Note - Posting may close at any time)
Job Summary
Duties, in summary, include ensuring accurate and proper supplier information is collected and maintained within the guidance of University Policy and IRS guidelines. Review many incoming financial documents to ensure accurate and prompt payments. Provide primary customer support for campus departments by responding to customer inquiries and providing training and guidance on preferred payment methods and University Policy. Reconciliation of accounts as needed. Contact departments to obtain additional information and/or documentation as needed. Work closely with other Financial Services departments as needed. Maintain confidentiality and security of departmental and personal information.
Responsibilities
Maintains and reconciles accounts and corrects journal entries as necessary. Tracks and reports revenue and expenditures.
Prepare departmental or grant budgets and cost reports and analyze variance.
Review expense and accounting documents for accuracy and appropriate approvals and ensure transactions are charged to the correct account.
Handles accounts receivable for department including invoice preparation, bank deposits, aging reports, follow up on past due accounts.
Prepares and processes purchasing and travel documents. Solves problems with invoices and processes for payment.
Serves as department payroll reporter. May track department payroll expenses and ensure labor costs are charged to the correct accounts.
Reviews and reconciles University procurement and purchases.
Reconciles monthly management statements and maintains backup documentation.
Creates special checks or check requests.
Tracks and controls department inventory.
Supervises and trains accounting clerks and other clerical staff.
May serve as petty cash custodian for the department.
May purchase and maintain office supplies for the department.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications
Associate’s degree in Accounting, Finance or a related field, plus two years full-time clerical accounting experience or equivalency (one year of education can be substituted for two years of related work experience) required. The ability to understand, interpret, and apply University and departmental regulations; demonstrated spreadsheet skills; and demonstrated human relations and effective communication skills required. Experience using software programs such as PeopleSoft or Kronos may be required for certain positions.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Salary : $22
