Conference Set-Up StaffAssistant

Details

Open Date 03/28/2025

Requisition Number PRN15746N

Job Title Office Assistant

Working Title Conference Set-Up StaffAssistant

Job Grade B

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Type Non Benefited Staff / Student

Temporary? No

Standard Hours per Week 19

Full Time or Part Time? Part Time

Shift Variable

Work Schedule Summary

Variable based on event schedules

Is this a work study job? No

VP Area President

Department 01116 - Conference Services

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 15.00

Close Date 06/28/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

Part-time opening for individuals with strong customer service and the availability to work a variable schedule. Will perform a variety of duties in support of groups using the Conference Center, including greeting groups; setting up tables, chairs, catering, and AV for groups; and performing a variety of other client support and administrative duties.

Employees receive a free TRAX pass while employed at the University of Utah.

Responsibilities

• Demonstrated ability to prioritize and change the course of action quickly, being flexible.
• Positive attitude and the ability to work effectively as part of a team.
• Provide outstanding guest service.
• Sets up tables, chairs, catering, and AV for groups using the Conference Center.
• Assist conference attendees and coordinators by answering questions, ensuring group’s needs are met (extra tables, chairs, etc.)
• Use BEO’s (banquet event order) when setting up for groups & uses banquet event orders to ensure the client’s needs are met.
• Assists clients with AV equipment and other needs on-site.
• Attends scheduled staff meetings.
• Other duties as assigned by supervisor and/or managerThis job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

High school diploma or equivalency (one year of education can be substituted for two years of related work experience) required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.