What are the responsibilities and job description for the Facility Coordinator position at University of Utah Health?
Details
Open Date 02/27/2025
Requisition Number PRN41312B
Job Title Facility Manager
Working Title Facility Coordinator
Job Grade F
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
Monday through Friday, 7:30 am -4:00 pm, additional hours as needed
VP Area President
Department 01751 - ACADEMIC DISTRICT
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $70,000 - $83,000/year
Close Date 05/27/2025
Priority Review Date (Note - Posting may close at any time)
Job Summary
Supervises a team of MEP’s, plans, coordinates, and directs building systems related activities such as routine preventative maintenance, repair projects and improvements to building operation procedures. Promotes efficient, economical, continuous and safe operation of equipment. Creates budget requests and manages their team’s activities to accomplish their duties while staying within budget. Focuses all efforts on meeting the needs of our customers; the students, staff and faculty who use our campus facilities.
Responsibilities
Prepares an operating budget, which estimates various expenditures and monitors and reports the status of the budget on a monthly and annual basis
Reviews all mechanical, electrical and plumbing ( MEP ) group maintenance tasks and associated costs within the District.
Performs inspections of district mechanical and other equipment spaces, job sites, project sites and inspects MEP group work practices in the field
Coordinates the total financial and personnel management functions
Recruits, interviews, selects, orients, and supervises staff members
Acts as resource person and coordinator for explaining and complying with the University Policies and Procedures
Manages the workflow using available resources and revises the operating procedures as needed
Reviews staff performance through periodic performance and salary reviews and provides appropriate feedback
Provides for personal and professional development of staff via formal and informal training, mentoring, and coaching
Obtains and maintains accountability of necessary equipment and tools and manages work scheduling using the CMMS system
Reviews staff performance and the maintenance of the physical facilities including buildings and equipment
Negotiates all types of contracts, on behalf of the District Manager
Runs analysis on PM and CM work orders. Updates FCNI and CMS data
Prepares recommendations for the Deferred Maintenance and Capital Improvement lists with accompanying cost estimates
Prepares recommendations for building system equipment renewal and renovation, upgrades and changes to existing sequences of operations to improve reliability and efficiency.
Coordinates inspections with the state and other auditors.
Coordinates customer services requests.
Collaborates with the Project Managers, other Facilities groups, customers and outside entities on projects.
Facilitates cooperative and collaborative community and institutional relationships.
Ensures customer satisfaction by analyzing complaints, concerns and suggestions and providing appropriate follow-through.
Determines and tracks appropriate metrics to validate level of performance of the MEP team with respect to their assigned responsibilities.
Provide support and back up for other members of the district management team in their absence
Minimum Qualifications
Bachelor’s degree in Business, Facilities Management, Engineering, or a related field, or equivalency (one year of education can be substituted for two years of related work experience); four years of progressively more responsible experience; demonstrated interpersonal skills; budgeting and purchasing experience; supply system management; and a commitment to provide excellent customer service required. Experience must include facilities management knowledge in preventative maintenance, HVAC systems and operations, mechanical, electrical, and plumbing, interior design, safety coordination, and demonstrated knowledge of custodial activities.
Preferences
The highest qualified candidates will be able to demonstrate their ability to perform the major functions of this position by providing examples from their experience with:
- Managing multi-use facilities (education, research, office, etc.)
- Providing world class customer service
- Managing conflict with coworkers and customers alike
- Using critical thinking skills and attention to detail to solve complex issues
- Soliciting assistance from others to leverage all available resources to accomplish goals
- Making exceptional, fact-based decisions
- Continuous improvement
- In-house training and development programs for staff
Type Benefited Staff
Special Instructions Summary
Please provide a good time of day to contact you by phone.
Qualified applicants will receive a phone screening prior to setting up interviews.
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Salary : $70,000 - $83,000
