Grant/Contract Officer II

Details

Open Date 01/28/2025

Requisition Number PRN41074B

Job Title Grant/Contract Officer II

Working Title Grant/Contract Officer II

Job Grade E

FLSA Code Professional

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday – Friday, 8:00 am – 5:00 pm

VP Area Academic Affairs

Department 00127 - Physics and Astronomy

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $48,500 to $65,000

Close Date 04/28/2025

Priority Review Date (Note - Posting may close at any time) 02/10/2025

Job Summary

Independently and with some basic oversight, completes various routine pre-award and post-award administration of research grants &/or contracts. This position is evenly-split with effort for both pre-award and post-award activities.

Responsibilities

• Proficient with all the duties and responsibilities of a GCO I.
• Handles all faculty activity and project balances.
• Independently completes basic proposals for a variety of sponsors. Completes basic award administration for activities including award set-up, modification, and maintenance for the department’s most common sponsors/ With basic oversight from a supervisor, completes complex proposal preparation (e.g. multi-project proposals, institutional training grants, contract proposals) for a variety of sponsors. Completes complex award administration for activities including award set-up, modification, and maintenance.
• Reviews proposals, helps with budgets and knows granting rules/guidelines.
• Award review/tracking. Completes project-related A/P and A/R activities for complex contracts. Reviews budget categories for reporting activities. Responsible for post-award spending and accounting.
• Approves all research group Ushop orders -assists with sole source and high value purchases.
• Demonstrates familiarity and expanded knowledge of various sponsor policies required for proposal submission, appropriately utilizes University, department, and most common sponsor systems and processes for proposal preparation, submission, and tracking.
• Problems encountered are varied, but generally with precedent. Resolution may require some analysis and interpretation, requiring innovation and creativity.
• Has developed specialized skills or is multi-skilled through job-related training and on-the-job experience.
• Handles all faculty activity and project balances by reviewing proposals, sending monthly balance reports, creating a quarterly faculty balance report for the executive committee, sending a quarterly email giving granting agency deadlines, alerting of new rules, etc., and has GFA signing authority on all activities/projects.
• Serves as department liaison with OSP , grants accounting.
• Administers department ePAR submissions.
• Creates and posts eJournals and processes cost transfers.
• Processes departmental deposits for faculty activities and projects.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree or 8 years of relevant work experience or equivalency (one year of education can be substituted for two years of related work experience).

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Background in post-award spending, experience working in a large research department, familiarity with CIS , Management Reports, and DJobs.

Type Benefited Staff

Special Instructions Summary

Applications will be reviewed beginning 2/10/2025.

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.