PreHealth Advising Coordinator

Details

Open Date 04/04/2025

Requisition Number PRN41570B

Job Title Academic Advising Coordinator

Working Title PreHealth Advising Coordinator

Job Grade E

FLSA Code Professional

Patient Sensitive Job Code? No

Standard Hours per Week 40 hours

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Mon – Fri 8am – 5pm or as arranged

VP Area Academic Affairs

Department 00301 - Academic Advising Center

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $60,000 - $62,000

Close Date 05/30/2025

Priority Review Date (Note - Posting may close at any time) 04/21/2025

Job Summary

The Navigate Hub for Exploring Students at the University of Utah promotes a transformative undergraduate experience by advocating for and empowering students as they explore, decide, and declare majors aligned with their academic and professional goals. We serve as the academic home for exploring students.

Under the supervision of the Director for the Navigate Hub for Exploring Students, this position advises a population of students who are interested in pursuing specified preprofessional courses of study (e.g., medical, dental, pharmacy, etc.). This coordinator will provide information and guidance on a range of academic issues, including co-curricular opportunities, and academic requirements needed to apply to graduate programs in health-related professions. In addition to advising, this individual will have opportunity to present, conduct trainings, and engage in on campus events.

Additionally, this individual will be cross trained in PreLaw advising. They will work closely with the PreLaw Advising Coordinator and will support PreLaw advising efforts including advising appointments, presentations, etc.

This individual must have considerable experience with academic advising for undergraduate students, understanding of technology tools that would translate to the academic advising environment, and well-developed written and oral communication skills for large and small group presentations.

This individual may have an advising presence in the other colleges/schools/ and Navigate Hubs. This individual will work a hybrid schedule with three days spent at the Salt Lake City campus and two days working remotely each week.

Responsibilities

• Provide information and guidance on preprofessional program admission requirements, as well as academic-related issues such as course planning and registration, transfer credit evaluation, and university policies and procedures
• Utilize EAB Navigate to ensure consistent tracking of and communication with PreHealth Professions students
• Collaborate with campus partners—Admissions, Transfer Student Success, UCareer Success, Navigate Hub for Liberal Arts and Sciences, and other University organizations—to provide advising resources and presentations for matriculated students
• Serve on the Campus Recruitment Committee to represent the advising support and resources available to admitted students exploring professional paths in health and law
• Collaborate with Campuswide Training and Development to provide training content for the asynchronous New Advisor Training modules
• Develop co-curricular guides to promote consistent advising on academic requirements needed to apply to graduate programs in health professions
• Provide info sessions to aid students in understanding the differences between health professions
• Prepare information summaries for students, advisors, and departments about changes in preprofessional requirements or University policies and adjust advising strategies as appropriate
• Maintain students’ academic files that include a record of the advising activity that takes place during each visit
• Participate in the advising-related portion of new/transfer student orientation sessions
• Manage website content and updates to the PreProfessional Advising webpage
• Assist in evaluation of data and assessment in determining program goals and enhancements
• Serve on University committees and make recommendations that affect advising processes and published materials
• May plan and participate in continuing education for advising staff
• May need to work some weekends and evenings. Some travel may be required

Minimum Qualifications

• Bachelor’s degree or equivalency (one year of education can be substituted for two years of related work experience).
• 4 years of direct academic advising experience.
• Demonstrated human relations and effective communication skills

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Experience in advising defined as higher education and college-preparation positions that are student-facing and incorporate a developmental approach “where one informs, suggests, counsels, coaches, mentors, teaches” Kuhn, T. (2008).
• Experience with presenting and preparing communications
• Experience working with undergraduate students interested in health related graduate programs (Medicine, Physical Therapy, Occupational Therapy, Dental, PA, Pharmacy, Athletic Training, Veterinary, Optometry, Podiatry, Chiropractic)

Type Benefited Staff

Special Instructions Summary

Please include, in your cover letter, your views on the importance of major exploration and major confirmation when working with undergraduate students.

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.