PS Coordinator, Admin Program

Details

Open Date 01/24/2025

Requisition Number PRN41062B

Job Title PS Coordinator, Admin Program

Working Title PS Coordinator, Admin Program

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? Yes

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Full-time with benefits, 40 hrs/wk.. Monday – Friday; 8:00 am – 5:00 pm.

VP Area U of U Health - Academics

Department 00848 - Pediatric Administration

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $38,300 to $55,621

Close Date 04/24/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

Job Summary:

The Department of Pediatrics has an immediate opening for an experienced, highly motivated Administrative Program Coordinator to support the Pediatric Education Enterprise Pediatric Subspecialty Fellowship Programs and the Education Enterprise as well as other specialty programs as department needs dictate. This position requires great attention to detail and a creative mind. This position will be interfacing with a large group of individuals, both inside and outside of the office, and must conduct themselves in a pleasant, helpful, and professional manner.

A skills assessment will be administered to measure written communication, attention to detail, critical thinking, and computer skills.

The University of Utah offers a comprehensive benefits package including:

• Excellent health care coverage at affordable rates
• 14.2% retirement contributions that vest immediately.
• Generous paid leave time
• 11 paid Holidays per year
• 50% tuition reduction for employee, spouse, and dependent children
• Flex spending accounts
• Free transit on most UTA services
• Employee discounts on a variety of products and services including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel
• Professional development opportunities

Additional benefits information is available at https://benefits.utah.edu/

Responsibilities

Essential Functions: Program Support

• Provides administrative support for program director and Enterprise manager. Advises house staff (subspecialty residents), students and others regarding program policies, goals, and related technical issues.
• Oversees day-to-day administrative support activities for four Pediatric Subspecialty Fellowship Programs; assess and prioritize administrative needs to ensure the appropriate and efficient allocation of resources for the residency ACGME / GME program operations; under the supervision of the Education Manager, analyze workflow processes in fellow trainee education as well as identify, develop and implement program improvements and efficiencies.
• Work with the fellowship program directors and use project management skills to plan and coordinate programs and new initiatives; monitor program/initiative progress, effectiveness and success; keep apprised of and assist in the implementation of policies and protocols, including ACGME accreditation requirements.
• Manages the residency management program, Med-Hub, for evaluations and work hour tracking for fellows or subspecialty residents. Participates in Clinical Competency Committee including preparing house staff evaluations and performance summaries.
• Processes subspecialty resident and EPAC student applications including communication, setting up interviews, arranging faculty contacts, managing all incoming supporting documents, and interfacing with the National Residency Matching Program.
• Oversees site visits, program inspections, and reviews by university and national accreditation agencies. Stays current on updates to ACGME requirements to maintain program accreditation; disseminates information with divisional faculty to ensure continued accreditation of all education programs.
• Plans Fellow Core Curriculum Course. Oversees others who schedule rooms and logistics for the lecture series.
• Plans Education in Pediatrics Across the Continuum ( EPAC ) lecture series and manages all student evaluations. Works with residency coordinator on transition to residency for the EPAC cohorts annually.
• Acts as a liaison between internal and external constituencies involved in program activities. Problems arising from these coordination efforts will be addressed by the incumbent who will refer to the manager for issues outside of program policy and procedure guidelines.
• Participates in diverse administrative projects according to department needs.
• Participates in monthly staff meetings and career development training.

Problem Solving:

• Resolves issues in a calm and helpful demeanor and makes self-available as a resource to Manager, Team, and Faculty.
• Strong ability to prioritize and multitask.
• Strong ability to manage own time & resources to achieve goals.
• Follows through on commitments in a timely manner.
• Ability to communicate (written and verbal) in a clear & professional manner – ensuring content expresses intended purpose, minimizing need for clarifying questions.

Disclaimer:

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required:

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required:

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency (one year of education can be substituted for two years of related work experience) required. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Preferences:

• Previous experience working in an academic medical environment
• Strong coordination and organizational skills are essential to prioritize conflicting deadlines
• Advanced computer and office skills
• Strong communication skills
• Experience with speaking and presenting in front of large groups
• Strong knowledge of word processing, database management, and spreadsheet (Excel) programs.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.