Special Collections Pgr Manager

Details

Open Date 01/02/2025

Requisition Number PRN40804B

Job Title Manager, Program(s)

Working Title Special Collections Pgr Manager

Job Grade F

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday-Friday, between 8am and 6pm.

Some evening and weekends may be required.

VP Area Academic Affairs

Department 00790 - Marriott Library - Operations

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $60,000 - $67,000

Close Date 02/14/2025

Priority Review Date (Note - Posting may close at any time) 01/12/2025

Job Summary

The Marriott Library invites applicants interested in contributing a vital voice to achieving the library’s work with its unique historical and creative holdings. This position will interact with Special Collections faculty and staff on complex, long-term projects involving multiple contributors and collection areas. In the role, the Program Manager will guide individuals and teams (including university collaborators, donors, and community partners) in setting and achieving timelines and goals. Projects may include creating websites or digital exhibitions for collections and initiatives; communicating with archive creators and prospective donors to plan the logistics of collection transfer; charting priorities for digitization and outreach projects; supporting programmatic activities such as teaching sessions, public events, and community workshops; and assisting curators with tracking information using our collection management system.

This position reports directly to the Associate Dean for Special Collections.

This position is currently designed as a hybrid of on-campus and remote work. Specific telecommuting arrangements will be based on the needs of the position and authorized at the discretion of the supervisor.

We seek qualified applicants who bring perspectives and experiences that will enrich and strengthen our organization and enhance our commitment to access and belonging. We welcome applications from candidates of all backgrounds, including those who may not have followed a traditional educational or professional path.

The University will not sponsor a work visa for this position.

Responsibilities

Working with teams representing a variety of collection departments and functional areas, the successful candidate will assist with implementing diverse creative projects drawn from the full range of primary research material in Special Collections. Working in a close collaborative relationship with the Associate Dean, the Program Manager will implement Special Collections’ strategies by providing operational knowledge and support. The position will assist in streamlining processes, creating efficiencies, liaising with other Library divisions and campus units, and overseeing activities to complete projects and achieve the goals of the division. While collection knowledge or archival training is not assumed, the position provides the opportunity to work with fascinating documents, media, and objects from a dynamic variety of topics and historical periods.

Minimum Qualifications

Bachelor’s degree in a related area or equivalency (one year of education can be substituted for two years of related work experience). Four to six years of progressively more responsible management experience. Background knowledge of hiring department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department. Completion of provided supervisory training within one year of employment may be required. Master’s degree in a related area may be preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Familiarity with archival and Special Collections environment, materials, and practices;
• Excellent communication skills, both verbal and written;
• Ability to take direction while acting independently;
• Organizational and planning ability to ensure that lengthy projects continue to move forward and achieve success according to an agreed-upon timeline;
• Interest in local and regional history, art and performance, religious and ethnic communities, and other topics comprising major strengths of the collections;
• Supporting patron research, including a regular Reading Room shift and reference responses;
• Experience working with cultural heritage material or primary research collections
• Project management training or experience;
• Facility with planning or organizing multiple complex projects with fixed timelines or due dates;
• Familiarity in one or more topics among the subjects of particular focus of Special Collections.

The duties, qualifications, and preferences listed in this posting are intended to give applicants an understanding of the role we are seeking to fill and the types of skills, experience, and education that may have prepared someone to be effective in this role. We do not expect any candidate to be a perfect match for this list or to perform all of the duties with equal proficiency on day one. In your resume and cover letter, please highlight the most relevant qualifications you would bring to this position based on the posting, and tell us how your background, perspective, and experience will help us fulfill our mission and meet our goals.

Type Benefited Staff

Special Instructions Summary

A ll applications received by January 12, 2025 will receive full consideration.

This is a local recruitment. Out of area candidates will be responsible for travel costs for final in-person interviews and for moving costs, if selected. The candidate will also need to be available to travel to Utah within 5-7 days of notice.

When prompted to do so, please upload three (3) professional references.

A cover letter is not required, but you may attach one as an optional document.

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.