What are the responsibilities and job description for the CONTRACT SPECIALIST position at University of Washington (UW) Medicine?
Req #: 243217 Department: OFFICE OF SPONSORED PROGRAMS Appointing Department Web Address: https://www.washington.edu/research/osp/ Job Location: Remote/Hybrid Job Location Detail: eligible for telework/hybrid Posting Date: 02/07/2025 Closing Info: Open Until Filled Salary: $5,151 - $6,000 per month Other Compensation: Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The University of Washington’s Office of Sponsored Programs (OSP) has an outstanding opportunity for a Contract Specialist on the Contracts team. This position will be part of a unit within the Office of Sponsored Programs dedicated to processing sponsored research related agreements and will report to the Contracts Team Manager.
This position is eligible for telework.
The Contract Specialist negotiates and executes standard research related agreements like confidentiality disclosure (CDA), data use (DUA), and material transfer (MTA) agreements. This individual may also handle pre-clinical trial CDAs, clinical trial amendments, and other agreements or agreement amendments as assigned. The person in this position must be able to analyze, prioritize, and balance a changing workload in a deadline driven working environment.
He/she is expected to conduct any work that falls within the Contract team’s overall scope, up to their level of training and signature authority. They may also provide support to other teams during times when high volumes are experienced.
The Contract Specialist will have some prior experience with negotiating and finalizing agreements and should also have some familiarity with copyright law, UW’s publication policies, intellectual property rights, and data ownership.
DUTIES AND RESPONSIBILITIES
Contract Review and Negotiations – 90%
Reviews and evaluates award terms and conditions for individual agreements.
Collaborates with Department representatives and/or faculty during negotiations.
Negotiates acceptable award terms that are consistent with Federal and State law, University policy, processes and systems; and that are also consistent with originating sponsor or funder requirements.
Maintains current and accurate SAGE central agreement files of record.
Other duties as assigned.
Regulatory and Government Policy– 10%
Stays abreast of the changing regulatory landscape.
Maintains awareness of changes in funder policies and practices.
Evaluates and makes recommendations for changes to policies and processes needed because of changes in regulations or overall funder policies and practices.
Miscellaneous duties as assigned.
MINIMUM REQUIREMENTS
Bachelor’s Degree and three (3) or more years of experience and development of expertise in grant and/or contract administration. Additional experience may be substituted for the degree requirement.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS
Demonstrated ability to effectively manage a heavy work portfolio with competing priorities.
Strong analytical and problem solving skills.
Attention to detail.
Understanding of roles and responsibilities at a large research university.
Working knowledge of copyright law, publication policy, intellectual property rights, and data ownership.
Strong interpersonal and customer service skills.
A demonstrated capacity to work with and within a diverse community.
DESIRED QUALIFICATIONS
Working knowledge of sponsor types and differing sponsor requirements.
Knowledge of federal regulations concerning management of federal assistance funding, including the Uniform Guidance.
Knowledge of federal acquisition processes and Federal Acquisition Regulations (FAR).
Some familiarity with clinical trials.
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The University of Washington’s Office of Sponsored Programs (OSP) has an outstanding opportunity for a Contract Specialist on the Contracts team. This position will be part of a unit within the Office of Sponsored Programs dedicated to processing sponsored research related agreements and will report to the Contracts Team Manager.
This position is eligible for telework.
The Contract Specialist negotiates and executes standard research related agreements like confidentiality disclosure (CDA), data use (DUA), and material transfer (MTA) agreements. This individual may also handle pre-clinical trial CDAs, clinical trial amendments, and other agreements or agreement amendments as assigned. The person in this position must be able to analyze, prioritize, and balance a changing workload in a deadline driven working environment.
He/she is expected to conduct any work that falls within the Contract team’s overall scope, up to their level of training and signature authority. They may also provide support to other teams during times when high volumes are experienced.
The Contract Specialist will have some prior experience with negotiating and finalizing agreements and should also have some familiarity with copyright law, UW’s publication policies, intellectual property rights, and data ownership.
DUTIES AND RESPONSIBILITIES
Contract Review and Negotiations – 90%
Regulatory and Government Policy– 10%
MINIMUM REQUIREMENTS
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS
DESIRED QUALIFICATIONS
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Salary : $5,151 - $6,000
