What are the responsibilities and job description for the EXECUTIVE ASSISTANT position at University of Washington (UW) Medicine?
Req #: 243208 Department: PATIENT CARE SERVICES - CRITICAL CARE AND ICU Job Location: Harborview Medical Center Posting Date: 02/06/2025 Closing Info: Open Until Filled Salary: $5,126 to $6,750 per month Other Compensation: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. Shift: First Shift
Harborview Medical Center – Patient Care Services - Critical Care and ICUs has an outstanding opportunity for an Executive Assistant to the Patient Care Services Administrators
Work Schedule
100% FTE (40 hours per week)
DAYS [ON SITE]
POSITION HIGHLIGHTS
Provide direct, high-level complex executive assistance and serve as the principal communication liaison to the Patient Care Services Administrators
The Executive Assistant has high visibility throughout UW Medicine
DEPARTMENT DESCRIPTION
Harborview Medical Center – Patient Care Services – Critical Care and ICUs
PRIMARY JOB RESPONSIBILITIES
Provides complex scheduling of meetings
Maintains calendars
Takes effective meeting minutes
Develops and implements communication strategies supporting the needs of
Demonstrates strong working knowledge of the Administrators’ operational areas of responsibility.
Organizes, monitors and processes highly sensitive and confidential materials related to key institutional priorities and information while maintaining a high level of discretion and professionalism.
Promotes and contributes to communication and teambuilding
REQUIRED QUALIFICATIONS
Bachelor's degree in Business Administration, Communications, Healthcare Administration, or related field AND five years of progressively responsible administrative support experience to include overseeing and executing office operations, and project management experience in a large, complex organization.
At least one year of experience as an executive assistant to include complex project scheduling experience
Demonstrated professional level written and verbal communication skills.
Experience working effectively with senior administrators and professionals, including sensitivity to handling confidential information and urgent matters in a thoroughly professional and timely manner
Demonstrated effective and professional communication style
Sophisticated project management experience, independent decision making, sensitivity to the needs of the Administrators’ constituents, organization and follow through so that every commitment gets handled appropriately, the ability to effectively triage messages and other pressing issues – all while meeting project deadlines and maintaining professionalism
Ability to manage complex time-sensitive scheduling needs related to Harborview’s pillar goals and regulatory requirements
Proficient in the use of office technologies such as Word, Excel, PowerPoint with a technological aptitude for learning additional software used in the office of the Administrators
Ability to quickly learn and apply administrative policies and procedures.
Demonstrated strong customer service orientation with exceptional interpersonal communication skills, effectively engaging with diverse populations
An equivalent combination of education and experience may substitute for stated requirements
ABOUT HARBORVIEW MEDICAL CENTER
As the region's only Level I Trauma and verified burn center, Harborview Medical Center is a comprehensive healthcare facility owned by King County and operated by UW Medicine. It is dedicated to providing specialized care for a broad spectrum of patients from throughout the Pacific Northwest, including the most vulnerable residents of King County. It provides exemplary patient care in leading-edge centers of emphasis, including emergency medicine, trauma and burn care, neurosciences, ophthalmology, vascular surgery, HIV/AIDS, rehabilitation, mental health and substance abuse care.
Harborview employees are committed to the vital role the institution plays in the immediate community, as well as the entire Northwest region.
Challenge. Collaboration. Compassion. Become part of our team. Join our mission to make life healthier for everyone in our community
ABOUT UW MEDICINE – WHERE YOUR IMPACT GOES FURTHER
UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.
All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.
Become part of our team. Join our mission to make life healthier for everyone in our community.
Challenge. Collaboration. Compassion. Become part of our team. Join our mission to make life healthier for everyone in our community
Harborview Medical Center – Patient Care Services - Critical Care and ICUs has an outstanding opportunity for an Executive Assistant to the Patient Care Services Administrators
Work Schedule
POSITION HIGHLIGHTS
DEPARTMENT DESCRIPTION
Harborview Medical Center – Patient Care Services – Critical Care and ICUs
PRIMARY JOB RESPONSIBILITIES
REQUIRED QUALIFICATIONS
ABOUT HARBORVIEW MEDICAL CENTER
As the region's only Level I Trauma and verified burn center, Harborview Medical Center is a comprehensive healthcare facility owned by King County and operated by UW Medicine. It is dedicated to providing specialized care for a broad spectrum of patients from throughout the Pacific Northwest, including the most vulnerable residents of King County. It provides exemplary patient care in leading-edge centers of emphasis, including emergency medicine, trauma and burn care, neurosciences, ophthalmology, vascular surgery, HIV/AIDS, rehabilitation, mental health and substance abuse care.
Harborview employees are committed to the vital role the institution plays in the immediate community, as well as the entire Northwest region.
Challenge. Collaboration. Compassion. Become part of our team. Join our mission to make life healthier for everyone in our community
ABOUT UW MEDICINE – WHERE YOUR IMPACT GOES FURTHER
UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.
All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.
Become part of our team. Join our mission to make life healthier for everyone in our community.
Challenge. Collaboration. Compassion. Become part of our team. Join our mission to make life healthier for everyone in our community
Salary : $5,126 - $6,750
