What are the responsibilities and job description for the LEAD CONTRACTS ANALYST position at University of Washington (UW) Medicine?
Req #: 241967 Department: SCHOOL OF MEDICINE Job Location: Remote/Hybrid, Seattle - South Lake Union Job Location Detail: 100% remote work option Posting Date: 01/07/2025 Closing Info: Open Until Filled Salary: $6,642 - $9,962 per month Other Compensation: Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The School of Medicine has an outstanding opportunity for a Lead Contracts Analyst to join their team.
The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoy outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
UW Medicine works to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty medical care to people of the region, and preparing tomorrow’s physicians, scientists and other health professionals. Within the large UW Medicine health system, the School of Medicine (SoM) is a world leader in biomedical research, with the largest biomedical research program at a public university based on National Institutes of Health funding and ranking among the top research universities internationally.
The Clinical Trials Office (CTO) supports the clinical research mission of UW Medicine. The CTO is an operational unit within the SoM’s Office of Research and Graduate Education charged with providing multi-service support to clinical researchers bringing important new therapies to our patients in compliance with evolving regulatory requirements.
POSITION SUMMARY
The Clinical Trials Office, in partnership with the Office of Sponsored Programs (OSP), has an outstanding opportunity for a Lead Contracts Analyst (Lead). Reporting to the CTO Contracts Manager, the Lead is dedicated to reviewing, evaluating, and negotiating clinical trial agreements for clinical trials and research studies across all therapeutic areas.
This position has delegated operational oversight responsibilities over junior and senior contracts analysts, assisting and mentoring analysts regarding agreements, policies and procedures.
POSITION DIMENSIONS AND IMPACT TO THE UNIVERSITY
Clinical Trials Office is a central clinical research operation with compliance responsibilities and services across the vast portfolio of clinical trials in UW Medicine. The CTO operation has direct impact on UW reputation with major global biotech and biopharma sponsors, the availability of funded clinical trial opportunities in UW pipeline, and UW patients' access to novel therapies. In addition, the CTO plays a key role in mitigating institutional financial and reputational risks by ensuring strict compliance with the CMS and the FDA regulations and guidelines. The Lead is a key position in maintaining secure, efficient, and fully compliant clinical trials program at UW Medicine.
DUTIES AND RESPONSIBILITIES
Contract Review and Negotiation (70%):
Review and evaluate terms and conditions for individual agreements, including Clinical Trial and Clinical Study Agreements, as well as Confidentiality Disclosure Agreements.
Negotiate acceptable terms that are consistent with Federal and State law, University policy, processes, and systems, as well as originating sponsor or funder requirements.
Collaborate with Department representatives and/or faculty during negotiations.
Maintain efficiency and transparency with study teams during contractual negotiations.
Consult with OSP colleagues to ensure consistent handling of agreements and use of contract terms.
Maintain current and accurate agreement files of record.
Other duties as assigned.
Leadership (15%):
Delegated oversight of Contracts Analysts, acting as subject matter expert and answering questions.
Assist Contracts Manager with monitoring and evaluation of team’s performance metrics and KPIs.
Participate in hiring process and interview panels.
Represent Contracts Team in working groups as needed.
Step in to represent Contracts Manager in leadership meetings as needed.
Mentorship and Training (10%):
Provide training and mentorship to CTO Contracts Team regarding policies and contract negotiation process.
Provide mentorship and guidance to study teams, department administrators, and investigators regarding specific contractual terms and PI responsibilities.
Regulatory and Government Policy (5%):
Stay abreast of the changing regulatory landscape.
Maintain awareness of changes in UW, UW Medicine and funder policies and practices.
Evaluate and make recommendations for adjustments to policies and processes needed because of changes in regulations or overall funder policies and practices.
MINIMUM REQUIREMENTS
Bachelor’s degree in science, healthcare, research, business administration or related field.
Minimum four years of experience in grant and/or contract administration. Additional experience may be substituted for the degree requirement.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS
Demonstrated ability to effectively manage a heavy work portfolio with competing priorities.
Strong analytical and problem-solving skills.
Attention to detail.
Understanding of roles and responsibilities at a large research academic center.
A demonstrated ability to work closely, collaboratively, and credibly with others.
Knowledge of and experience with contract drafting, negotiation, and execution.
Working knowledge of standard contract terms, such as confidentiality, intellectual property rights, and data ownership.
Strong interpersonal and customer service skills.
A demonstrated capacity to work with and within a diverse community.
Excellent Microsoft Office suite skills.
DESIRED QUALIFICATIONS
Master’s or Juris Doctorate degree.
Understanding of clinical trial start-up process and life cycle.
Working knowledge of sponsor types and differing sponsor requirements.
Knowledge of Federal regulations concerning management of Federal assistance funding, including the Uniform Guidance.
Knowledge of Federal acquisition processes and Federal Acquisition Regulations (FAR).
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The School of Medicine has an outstanding opportunity for a Lead Contracts Analyst to join their team.
The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoy outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
UW Medicine works to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty medical care to people of the region, and preparing tomorrow’s physicians, scientists and other health professionals. Within the large UW Medicine health system, the School of Medicine (SoM) is a world leader in biomedical research, with the largest biomedical research program at a public university based on National Institutes of Health funding and ranking among the top research universities internationally.
The Clinical Trials Office (CTO) supports the clinical research mission of UW Medicine. The CTO is an operational unit within the SoM’s Office of Research and Graduate Education charged with providing multi-service support to clinical researchers bringing important new therapies to our patients in compliance with evolving regulatory requirements.
POSITION SUMMARY
The Clinical Trials Office, in partnership with the Office of Sponsored Programs (OSP), has an outstanding opportunity for a Lead Contracts Analyst (Lead). Reporting to the CTO Contracts Manager, the Lead is dedicated to reviewing, evaluating, and negotiating clinical trial agreements for clinical trials and research studies across all therapeutic areas.
This position has delegated operational oversight responsibilities over junior and senior contracts analysts, assisting and mentoring analysts regarding agreements, policies and procedures.
POSITION DIMENSIONS AND IMPACT TO THE UNIVERSITY
Clinical Trials Office is a central clinical research operation with compliance responsibilities and services across the vast portfolio of clinical trials in UW Medicine. The CTO operation has direct impact on UW reputation with major global biotech and biopharma sponsors, the availability of funded clinical trial opportunities in UW pipeline, and UW patients' access to novel therapies. In addition, the CTO plays a key role in mitigating institutional financial and reputational risks by ensuring strict compliance with the CMS and the FDA regulations and guidelines. The Lead is a key position in maintaining secure, efficient, and fully compliant clinical trials program at UW Medicine.
DUTIES AND RESPONSIBILITIES
Contract Review and Negotiation (70%):
Leadership (15%):
Mentorship and Training (10%):
Regulatory and Government Policy (5%):
MINIMUM REQUIREMENTS
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS
DESIRED QUALIFICATIONS
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Salary : $6,642 - $9,962
