What are the responsibilities and job description for the LIBRARY BUDGET AND OPERATIONS MANAGER position at University of Washington (UW) Medicine?
Req #: 242241 Department: CAMPUS LIBRARY Appointing Department Web Address: https://library.uwb.edu/about Job Location: Bothell Campus Job Location Detail: Hybrid eligible Posting Date: 01/02/2025 Closing Info: Open Until Filled Salary: $6,691 - $7,100 per month Other Compensation: Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The UW Bothell & Cascadia College Campus Library has an outstanding opportunity for a Library Budget and Operations Manager.
This position oversees the financial health of the library and compliance with both local (UW Bothell and Cascadia College) as well as UW Seattle and Washington State rules and regulations. Advises the Associate Dean of UW Bothell and Cascadia College Library on policy issues. Oversees facilities projects in collaboration with other libraries staff. Provides information and direction regarding procurement, travel, and records retention. Serves as primary contact with Libraries & Press Human Resources.
While open until filled, to ensure consideration apply by January 26th, 2025.
DUTIES AND RESPONSIBILITIES
Budget
The complicated library budget (>$4 million/year) intersects three different fiscal and political entities: UW Libraries, UW Bothell, and Cascadia College. Additionally, revenue comes in from other sources such as student fees, grants, and fee-based programs. Tracking, monitoring, and forecasting these takes great attention to detail.
Oversees operation and payroll spending, ensuring salaries and wages are charged to the appropriate funds.
Oversees compliance and business processes for purchasing in UW procurement systems.
Completes Month-end, year-end and biennium-end reporting checklists provided by UW Bothell Fiscal and Audit Services.
Communicates with the Library’s Director of Collections Strategy regarding budgeted amounts and funding sources for collections purchases.
Communicates with Library Technology Services to manage spending on Student Technology Fee and Student Activities Fee revenue.
In collaboration with the Associate Dean, prepares annual budget requests for submission to UW Bothell and Cascadia College.
Provides strategic budget analysis using a variety of sources including salary analysis, spending trends, assessment of available funding sources for appropriateness, and modeling based on past, current, and anticipated future spending patterns.
Serves as primary budget/compliance liaison and point of contact for UW Bothell Fiscal & Audit Services and Institutional Budget and Planning.
Compliance review and approval for Unit ProCard's.
Provide funding approval for library supplies, materials orders, travel and other reimbursements and verify compliance and spend categories are assigned appropriately.
General Administration
Establishes priorities and coordinates work within the department and with other library and campus units. Supervises one to two classified staff.
Oversees and provides timely and accurate information to staff regarding UW procurement and travel policies and procedures.
Oversees records retention strategy in compliance with the UW Retention Schedule.
Communicates effectively, positively, and appropriately. Stays informed and participates in Libraries and unit meetings, activities and events.
Oversees facilities projects and operations processes in the library building in collaboration with the Associate Dean, Director of Public Services, and UW Bothell Facilities. Supervise the Building Program Coordinator and ensures operations and projects in the library are accomplished.
Oversees inventory and insurance coverage of art in the library.
In collaboration with Library staff, develops and maintains processes and procedures for organizing and managing Library assessment data.
Tracks unit payroll and human resources activities in Workday (UW HR/P system). Serves as the primary liaison to Libraries Human Resources and supports understands the different bargaining agreements related to relevant library employees. Oversees onboarding and offboarding of library employees.
Oversees support for staff and student employee recruitments.
MINIMUM REQUIREMENTS
Bachelor's degree in finance, business, accounting or similar.
4 years of relevant work experience in finance or accounting.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS
Demonstrated fiscal management, analysis, and reporting skills and experience.
Demonstrated commitment to diversity, equity, and inclusion, and an understanding of the contributions a diverse workforce brings to the workplace.
The ability to communicate effectively with people from diverse backgrounds, and to develop productive, ongoing collaborative working relationships.
Commitment to learning new software systems as necessary to function in the evolving UW budget and procurement environment.
Demonstrated ability to establish and manage priorities and workflows.
Experience with Excel and Microsoft Office suite.
DESIRED QUALIFICATIONS
Experience working in a higher education setting.
Experience with Workday Finance and HR.
Demonstrated interest in program assessment, including qualitative and quantitative survey methods and data visualization.
Demonstrated interest in the role of academic libraries in higher education.
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The UW Bothell & Cascadia College Campus Library has an outstanding opportunity for a Library Budget and Operations Manager.
This position oversees the financial health of the library and compliance with both local (UW Bothell and Cascadia College) as well as UW Seattle and Washington State rules and regulations. Advises the Associate Dean of UW Bothell and Cascadia College Library on policy issues. Oversees facilities projects in collaboration with other libraries staff. Provides information and direction regarding procurement, travel, and records retention. Serves as primary contact with Libraries & Press Human Resources.
While open until filled, to ensure consideration apply by January 26th, 2025.
DUTIES AND RESPONSIBILITIES
Budget
The complicated library budget (>$4 million/year) intersects three different fiscal and political entities: UW Libraries, UW Bothell, and Cascadia College. Additionally, revenue comes in from other sources such as student fees, grants, and fee-based programs. Tracking, monitoring, and forecasting these takes great attention to detail.
General Administration
MINIMUM REQUIREMENTS
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS
DESIRED QUALIFICATIONS
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Salary : $4
