What are the responsibilities and job description for the Assistant Controller position at University of West Florida?
Job no: 496000
Work type: Staff Full-time
Location: Pensacola - Main Campus
Categories: Controller's Office
Work type: Staff Full-time
Location: Pensacola - Main Campus
Categories: Controller's Office
The University of West Florida is an Equal Opportunity/Access/Disabled/Veteran employer. Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human Resources at 850.474.2694 (voice) or 850.857.6158 (TTY). E-Verify is required for employment. All applications for employment at the University are subject to Florida public records law.
Please review job requirements carefully. Failure to submit all pieces of the application may result in disqualification. Applications are accepted on the University of West Florida career site: https://careers.uwf.edu. For assistance contact UWF Human Resources at 850.474.2694 or jobs@uwf.edu.
Employment based visa sponsorship will NOT be considered for this position.
Position Number:
100660
Position Title (Classification Title):
Assistant Controller 100660
Working Title:
Payroll Manager
Job Summary:
Responsible for the development and direction of the Payroll Function for the University. Responsible for coordination of all fiscal payroll matters to ensure the prompt and accurate payment of over 2,600 employees with an annual payroll of over $120 million. Responsible for maintaining appropriate records related to the payment of all wages, taxes, insurance, and other deductions. This position is responsible for the development and administration of policies and procedures related to these functions, and for promoting exceptional customer support within the department.
Department
Controller's Office
FLSA:
Exempt
Minimum Qualifications:
Master's degree in an appropriate area of specialization and two years of appropriate experience; or a bachelor's degree in an appropriate area of specialization and four years of appropriate experience.
Position Qualifications:
Knowledge of accounting principles and procedures, internal controls, payroll procedures, Internal Revenue Service regulations, State of Florida laws, rules , and regulations, University policies and procedures, Financial Services office policies and procedures, University organization and structure.
Preferred Qualifications
Certified Payroll Professional (CPP) Certification. Payroll experience in higher education or a governmental setting, large-scale payroll processing of more than 1,000 records.
Essential Functions / Job Duties:
- 50% - Administer the payroll and related tax issues for the Controller's Office. Responsible for the accurate, efficient, and timely processing of payrolls, as well as the direction and development of all issues related to payroll matters. This includes, but is not limited to tax withholding and reporting, employee payroll deductions, court ordered support, court ordered garnishments and bankruptcy deductions, payroll processing and controls, payroll corrections, training and consulting, audit concerns, Non-Resident Alien tax issues, employee and vendor direct deposit, FICA Alternative Plan, Unemployment reporting, and other fiscal matters related to employee wages and special payments. Responsible for the compilation and accuracy of information required to be reported in the university’s annual financial statements and associated footnotes to the financial statements. - (Essential)
- 15% - Responsible for ensuring that the payroll portion of the Banner HR/Payroll system is maintained, updates are coordinated with Information Technology Services and tested before implementation, and ensuring payroll personnel are trained to use the system. - (Essential)
- 10% - Keep abreast of changes in University policies, Florida statutes, and Internal Revenue Service regulations relating to payroll, payroll processing, and tax issues for University employees. Formulate procedures to ensure compliance with said changes. - (Essential)
- 10% - Responsible for leading process improvements and efficiencies. Change leader by reviewing all payroll functions and staff members tasks to improve and modernize operations. - (Essential)
- 10% - Provide leadership and supervision to two accounting coordinators and one accountant, and possibly student interns. This includes frequent communication, team cross-training, supervision of procedures, assignment of objectives, evaluation of performance, promotion of exceptional customer service, and providing staff development. Be the leader of team dynamics and professional development for the team, and provide mentoring and leadership skills. - (Essential)
- 5% - Special tasks/projects as assigned. - (Essential)
Physical Demands:
- Physical Requirements: No unusual physical requirement. Requires no heavy lifting and nearly all work is performed in a comfortable indoor facility.
- Impact of Deadlines: Externally imposed deadlines set or revised on short notice. Frequent shifts in priority. Numerous interruptions requiring immediate attention. Unusual pressure on a daily basis due to accountability for success of major projects.
- Standing: Daily
- Walking: Daily
- Sitting: Daily
- Reaching with hands and arms: Daily
- Climbing or balancing: Never
- Stooping: Occasionally
- Use of hands to handle objects: Daily
- Lifting up to 10lbs: Occasionally
- Lifting up to 25lbs: Never
- Lifting over 25lbs: Never
- Talking as express or exchange of ideas verbally: Daily
- Hearing as perceive sound by ear: Daily
- Vision as distinguish colors & depth: Daily
Special Requirements or Considerations of the Job:
This position requires a criminal background screen.
This position requires fingerprinting.
- This position is responsible for meeting requirements of FS 215.422.
Number of Vacancies
1
Work Hours
8:00am-5:00pm
FTE
1.0
Salary Range
$80,000 - $85,000
Pay Basis
Annually
Preferred Response Date:
05/22/2025
Special Instructions to Applicants:
Candidates must apply online through the University of West Florida website: https://careers.uwf.edu. Applicants are required to attach a resume, cover letter and contact information for three references. References will be contacted upon submission of this application. An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at 850.474.2694 or email jobs@uwf.edu.
Advertised: April 23, 2025
Applications close:
Salary : $80,000 - $85,000
