Human Resources Specialist

Position Number:

123930

Position Title (Classification Title):

Human Resources Specialist 123930

Working Title:

Employment Specialist

Job Summary:

This position performs professional functions in Human Resources. Duties for this position encompass the areas of recruitment and employment utilizing a web-based system to post jobs. Advises hiring officials on search/hiring processes and solves customer problems and inquiries in a collaborative, helpful manner. This position receives Personnel Action Forms (PAFs) from the processing team, analyzes the PAF for accuracy, and contacts departments for additional information, if needed, and approves/denies documents. Duties include organizational chart maintenance, applicant assistance, volunteer paperwork, verifications of employment, and employment law postings. Provides training to campus community and writes articles on subject matter related to the position.

This position monitors and responds to emails sent to jobs@uwf.edu. Serves as backup for processing of background screenings and front desk coverage as needed.

Department

Human Resources

FLSA:

Exempt

Minimum Qualifications:

A bachelors degree in an appropriate area of specialization and three years of appropriate experience; or a high school diploma and seven years of appropriate experience. Appropriate college coursework may substitute at an equivalent rate for the required experience

Position Qualifications:

Must have knowledge of the state and federal laws, statutes, and regulations that impact Human Resources in addition to knowledge of university policies, regulations, and procedures and must be able to interpret and communicate that information to university staff and others. Must have strong computer, analytical, critical thinking, and oral and written communication skills. Must have knowledge of public records laws and Florida Sunshine Law. Must have the ability to understand, explain, and effectively apply employment policies and procedures to daily work. Must be able to work independently. Must be able to maintain a high-level of confidentiality. Must have high attention to detail and professional demeanor while providing quality customer service.

Preferred Qualifications:

Bachelor's degree and three years of Human Resources experience. SPHR, PHR, SHRM-CP, or SHRM-SCP certified. Experience in performing duties related to employment, background screening, and equal opportunity reporting. Working knowledge of laws affecting employment (FCRA, FLSA, ADA, PWFA, Title VII, ADEA, FMLA, etc.). Strong computer skills in MS Office applications, such as Word, Excel, Power Point, and Internet Explorer/Edge and G Suite for Education, such as Gmail, Google Calendar, Google Drive, and Google Docs. Experience using an online applicant tracking system and experience using an ERP System, preferably SCT Banner. Excellent communications skills, both verbal and written, and ability to maintain confidentiality. Must have high attention to detail and professional demeanor while providing quality customer service. Experience developing and delivering training to diverse groups. Experience working in HR in a university/college setting.

Essential Functions / Job Duties:

• 10% - Maintains university organizational charts on Human Resources’ website. Maintains current Employment Law posters online and in physical locations. Represent UWF by attending career fairs to promote university employment opportunities. - (Essential)
• 15% - Monitors and responds to email sent to the jobs@uwf.edu. Provides training to campus community on areas of responsibility. Writes bulletin/newsletter articles for areas of responsibility. Processes Volunteer Paperwork Provides State agencies with employment data (monthly job count for FL Department of Economic Opportunity). Provides backup assistance to Classification, Workers’ Compensation, Background Screenings, and Front Desk (phone coverage) as needed. Serves as backup to the backgrounds@uwf.edu and HR@uwf.edu inboxes. Other duties as assigned. - (Essential)
• 50% - Recruitment and Employment: Handles recruitment efforts for student, OPS, adjunct and staff positions in HRIS, including approving/opening/closing of job postings, reviewing search committees and applicant pools for diversity, ensuring proper system use by departmental users, managing applicant statuses, and filling requisitions. Reviews and approves external employment advertisement proposals. Reviews and approves search committees and applicant pools to ensure diversity representation and promote the University’s affirmative action efforts. Advises and provides training to employees and departments on the University’s recruitment process including recruitment policies and procedures, search committee make-up and procedures, employment interviews, maintenance of search committee records, Florida Sunshine law pertaining to recruitment, applicant pool certification, applicable State and Federal employment laws, veterans’ preference, and equal opportunity and affirmative action requirements. Job Processing Checklist: Responsible for updating the job processing checklist for recruitments at various stages in the process. Contacts departments and requests search documentation or other missing information when the recruitment is completed . Runs the EEO reports to complete the VEVRRA and Section 503 data on the checklist. Advises departments on starting pay ranges for positions. Provides input for Human Resources Department web pages regarding recruitment and employment ensuring that all information is current, legally compliant, and accurate. Monitors and queries data from the on-line application database for reporting purposes. Reviews and approves Personnel Action Forms. Applicant Management Process: Assists applicants with the application process including using the online applicant software including managing applications, attaching documents, resetting user passwords, and general trouble-shooting. - (Essential)
• 25% - Processing of verifications of employment. Files appropriate paperwork to this position in the personnel files in the file room or scans to save on the HR O:Drive (if applicable). - (Essential)

Physical Demands:

• Physical Requirements: Occasional and/or light lifting required. Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc., but none to the point of being disagreeable. May involve minor safety hazards where likely results would be cuts, bruises, etc.
• Impact of Deadlines: Externally imposed deadlines set and revised beyond one’s control. Interruptions influence priorities. Difficult to anticipate nature or volume of work with certainty beyond a few days.
• Standing: Daily
• Walking: Daily
• Sitting: Daily
• Reaching with hands and arms: Daily
• Climbing or balancing: Occasionally
• Stooping: Occasionally
• Use of hands to handle objects: Daily
• Lifting up to 10lbs: Frequently
• Lifting up to 25lbs: Occasionally
• Lifting over 25lbs: Occasionally
• Talking as express or exchange of ideas verbally: Daily
• Hearing as perceive sound by ear: Daily
• Vision as distinguish colors & depth: Daily

Special Requirements or Considerations of the Job:

• This position requires a criminal background screen.
• This position requires fingerprinting.
• This position is eligible for veteran's preference.

Number of Vacancies

1

Work Hours

8am-5pm

FTE

1.0

Salary Range

$44,057

Pay Basis

Annually

Closing Date:

2/10/2025

Special Instructions to Applicants:

Candidates must apply online through the University of West Florida website: https://careers.uwf.edu.

Applicants are required to attach a resume, cover letter and contact information for three references.

An opportunity to upload these documents will be provided during the application process.

For assistance, please contact Human Resources at 850-474-2694 or email jobs@uwf.edu.

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Section 295.07, F.S.; applicants claiming preference are responsible for providing required documentation on or before the posting deadline date as such documentation is required for eligibility determination. Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. For information on obtaining a DD214, visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

At the conclusion of this search, if a non-preference eligible applicant is appointed to the position and you are a preference-eligible applicant and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, a written complaint requesting an investigation may be submitted to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Blvd., Room 214, St. Petersburg, Florida 33708. Such a complaint should be filed within 60 calendar days from the date that the notice the position has been filled is received by the applicant pursuant to Sections 120.569 and 120.57, F.S.

Prior to filing a complaint, it is the responsibility of the preference-eligible applicant to contact the designated Human Resources or other contact person at least one time after 45 days have passed from the final date for submitting an application or the interview date, whichever is later in time, if the applicant has not received notice of a hiring decision.