Assignments Coordinator

Since 1906, the University of West Georgia (UWG) has been home to those who seek a transformative college experience. UWG is a leading residential, doctoral comprehensive university that offers a broad undergraduate and graduate curriculum based on a liberal arts foundation. Nestled among the pines on a picturesque 645 acres is the University of West Georgia- a hidden gem approximately 40 miles west of Atlanta. Serving approximately 13,000 students, and offering more than 100 programs, UWG is committed to advancing innovative academic programs and a student-centered business model. Perennially ranked by U.S. News & World Report, the Princeton Review, and Colleges of Distinction as a top national university, West Georgia offers 86 fields of study, including business, computing, nursing, education, STEM, communication and digital media, social sciences, and the fine and performing arts. UWG generates a regional economic impact of more than $650 million annually and provides a safe, quality, and affordable university experience that connects students to post-graduate career and leadership opportunities. UWG has been recognized by the Carnegie Foundation for its institutional commitment to community engagement through teaching, research and creative activities, and public service. West Georgia is one of only 119 U.S. colleges and universities to receive the elective classification in 2020 and is among only 359 institutions nationally. Dedicated to creating a first-choice university for students, alumni, employees, and communities, UWG seeks employees who will advance and support the University's mission of fulfilling the talent needs of western Georgia and the Atlanta metropolitan area, while contributing to the social, cultural, and economic development of the region and state.

Living in Carrollton, "The City of Dreams," offers the advantages of city life with a small-town vibe. This progressive community with Southern flair offers plenty of shopping, restaurants, nightlife opportunities, and cultural events. Named a City of Excellence in Georgia and listed as one of the 50 Best Small Southern Towns, Carrollton is the cultural, educational, health care, and commercial center for the west Georgia region.

At the heart of Carrollton is its historic downtown and Adamson Square lined with shops, galleries, and restaurants. Each season offers unique local events and opportunities for year-round recreation. Outdoor activities abound through award-winning spaces, including an 18-mile paved walking and biking Greenbelt trail that encircles the city and passes through the UWG campus.

The city embraces the University's students, faculty, and staff, and welcomes the diversity UWG brings to the community.

Invested in education with highly rated city and county K-12 systems, both city and county public school graduation rates are 90% and above and rank among the top in the nation by U.S. News & World Report.

Responsible for overseeing the department's assignments process, including new applicant processing, room changes,occupancy data management, rental charges, and providing customer service.

1. -
Responsible for receiving, processing, assigning and recording allroom assignments and wait-list requests after they have beenplaced in an assignment during the application process.Responsible for the notification and correspondence with studentsabout the terms of their contract including acceptance and cancellation of their assignments. Oversee the enforcement of the Freshman Residency Requirement waiver request process.Process all contract cancellation requests and prepare for Contract Cancellation Review Committee.

2. -
Oversee room change process and review rate adjustments.Assist with training of professional and graduate staff in properlyfollowing room change procedure. Assist the Housing Front Officewith all incoming departmental communications including phone and email. Ensure all housing policies, procedures, and deadlines are consistently followed by students and staff. Assist in the development and communication of housing policies, ensuring fairness and compliance with university regulations.

3. -
Responsible for the planning and delegating of responsibilities which include transition housing, break closing, and summer housing assignments. Oversee the reconciliation of room assignment and revenue posting. This includes both daily and monthly reconciliations. Collaborate with campus partners in fulfilling housing needs. Prepare and lead trainings for HRL staff on procedures

4. -
Prepare educational materials in collaboration with the Office of Financial Aid to assist students in understanding the responsibilities required of them to ensure financial aid is in order and Housing and Residence Life is able to yield potential applicants. Contact and meet current and future students and discuss documents missing which may prevent them from acquiring the proper financial aid to attend UWG resulting in a negative attendance contract for Housing and Residence Life.Review different financial aid processes with students and assist in person with remaining steps needed to finalize aid possibilities.The above duties are intended to describe the general nature and level of work being performed. They are not intended to indicate all responsibilities, duties and skills for which a jobholder may beheld accountable.

Educational Requirements
Bachelors Degree

Required Experience
2-4 years of administrative experience. Detailed oriented,organized and ability to work in a fast-paced environmentproviding excellent customer service.

Preferred Educational Qualifications
Bachelors Degree

Preferred Experience
Previous University experience desired with some data base management experience. Experience utilizing software that affects housing occupancy and student engagement (i.e.StarRez, OrgSync, eRezlife, etc).

$19.61 Hourly. Paid on a Bi-Weekly Basis.

ABILITIES
Physical Requirements: Office Environment - Work normally performed in a typical interior work environment.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of West Georgia as determined by the University of West Georgia in its sole discretion; confirmation of the credentials and employment history reflected in your application materials, reference checks; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

The University of West Georgia is an equal employment, equal access, and equal educational opportunity, and affirmative action institution. It is the policy of the University of West Georgia to recruit, hire, train, promote, and educate persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity, or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50)

The mission of the University of West Georgia is to enable students, faculty, and staff to realize their full potential through academic engagement, supportive services, professional development, and a caring, student-centered community. The institutional mission and daily operation of the University of West Georgia are guided by our values that support our vision to be the best place to work, learn, and succeed: ACHIEVEMENT, CARING, COLLABORATION, INCLUSIVENESS, INNOVATION, INTEGRITY, SUSTAINABILITY, and WISDOM.