Transfer Evaluation Coordinator

Since 1906, the University of West Georgia (UWG) has been home to those who seek a transformative college experience. UWG is a leading residential, doctoral comprehensive university that offers a broad undergraduate and graduate curriculum based on a liberal arts foundation. Nestled among the pines on a picturesque 645 acres is the University of West Georgia- a hidden gem approximately 40 miles west of Atlanta. Serving approximately 13,000 students, and offering more than 100 programs, UWG is committed to advancing innovative academic programs and a student-centered business model. Perennially ranked by U.S. News & World Report, the Princeton Review, and Colleges of Distinction as a top national university, West Georgia offers 86 fields of study, including business, computing, nursing, education, STEM, communication and digital media, social sciences, and the fine and performing arts. UWG generates a regional economic impact of more than $650 million annually and provides a safe, quality, and affordable university experience that connects students to post-graduate career and leadership opportunities. UWG has been recognized by the Carnegie Foundation for its institutional commitment to community engagement through teaching, research and creative activities, and public service. West Georgia is one of only 119 U.S. colleges and universities to receive the elective classification in 2020 and is among only 359 institutions nationally. Dedicated to creating a first-choice university for students, alumni, employees, and communities, UWG seeks employees who will advance and support the University's mission of fulfilling the talent needs of western Georgia and the Atlanta metropolitan area, while contributing to the social, cultural, and economic development of the region and state.

Living in Carrollton, "The City of Dreams," offers the advantages of city life with a small-town vibe. This progressive community with Southern flair offers plenty of shopping, restaurants, nightlife opportunities, and cultural events. Named a City of Excellence in Georgia and listed as one of the 50 Best Small Southern Towns, Carrollton is the cultural, educational, health care, and commercial center for the west Georgia region.

At the heart of Carrollton is its historic downtown and Adamson Square lined with shops, galleries, and restaurants. Each season offers unique local events and opportunities for year-round recreation. Outdoor activities abound through award-winning spaces, including an 18-mile paved walking and biking Greenbelt trail that encircles the city and passes through the UWG campus.

The city embraces the University's students, faculty, and staff, and welcomes the diversity UWG brings to the community.

Invested in education with highly rated city and county K-12 systems, both city and county public school graduation rates are 90% and above and rank among the top in the nation by U.S. News & World Report.

This position requires keen organizational, communication, and intermediate data entry skills. Works in collaboration with the Admissions Office, Advising, and Academic Affairs to evaluate coursework for transfer students to determine the appropriate equivalencies based on University and Board of Regents policies and guidelines. This position will communicate transfer policy to various student, faculty, and staff constituencies; assures transfer policy compatibility with various other university programs and departments; and enhances a smooth transition to UWG for new transfer students. Considerable independent judgment is exercised in determining transfer credit applicability, articulation, and validating general core requirements.

Responsible for maintaining email communications, transfer transcript evaluations, processing credit by exams, and creating presentations to present for designated population of incoming and continuing transfer students, including but not limited to new transfers, readmits, non-traditional freshman, prior joint enrolled, post-baccalaureate degree seeking, and transient students. Work is performed under the direction of the Assistant Registrar for Transfer Operations.

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Perform complex and technical duties in the evaluation of student transcripts, which includes evaluating coursework in a timely manner for transfer students to determine appropriate transfer equivalencies within University and Board of Regents policies and guidelines by reviewing incoming course descriptions and comparing to UWG courses and degree programs for potential transferable credit, while ensuring the student receives maximum possible general core curriculum credit by reviewing Degree works/Wolf Watch upon completing the official evaluation. Unofficial transcript evaluations are completed for prospective students, and to assist Undergraduate Admissions with making admit decisions. The evaluation of coursework includes but is not limited to the following: college level transfer courses from regionally accredited institutions, Advanced Placement (AP), College Level Examination Program (CLEP), International Baccalaureate (IB), Military credit (JST and DANTES), dual enrollment credit for incoming freshman applicants, college credits for currently enrolled undergraduate students taking courses at another institution (transient processes), returning students (readmits), international transcripts, transfer credit re-evaluations, and graduate transfer coursework.

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Responsible for maintaining communications concerning University and Board of Regents transfer policies, processes, and procedures with various student, faculty, and staff constituencies to ensure transfer policy compatibility with various other University programs and departments. Primary types of communication are email, phone, meetings and presentations (in-person or virtual), but may include one-on-one sessions with students, faculty, and staff members. Works in collaboration with University campus partners such as Undergraduate, Graduate, and International Admissions; Momentum Center (MC); Professional and Faculty Advisors, and Academic Affairs to communicate student requirements and information to students through various channels.

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Assist with development and maintenance of the Banner transfer articulation module, equivalency catalogs, and internal documentation for transfer processes. Perform routine maintenance of the GAtracs database through uploading changes to the transfer equivalencies and test score credits awarded at UWG. Research transfer credit barriers that commonly impede student progress and assist the Assistant Registrar over Transfer Operations with updating policies, processes, and procedures to improve student transferability. Additional primary responsibilities include but is not limited to running and processing reports for End of Term processes and various reports to ensure students are satisfying specific requirements based on their transfer credits.

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Educating students at Transfer Orientation and Transfer Preview Days, which includes collaborating with Momentum Center, New Student Programs, Undergraduate Admissions, and Advising. Assist team with processing and review reports to complete orientation processes. Attend Transfer Orientation and Transfer Preview Days to present and communicate transfer policies and processes. Assist with preparation for commencement to include working at the ceremony; other types of duties include but are not limited to graduation fair, social media, attending workshops, updating website, and other duties as assigned by the Assistant/Associate Registrar/Registrar. May assume responsibility for the transfer area in absence of the Assistant Registrar for Transfer Operations.

Educational Requirements
High School Diploma / GED

Required Experience
Five years administrative experience. Computer literacy and proficiency in Microsoft Word, PowerPoint and Excel required; must have excellent interpersonal, verbal, and written communication skills. Ability to facilitate and foster effective working relationships with students, parents, administrators, faculty and staff, and work autonomously on assigned tasks and projects.

Preferred Educational Qualifications
Bachelors Degree

Preferred Experience
Associate's or Bachelor's degree preferred. One year of higher education experience, preferably in the Registrar's Office or a student services department. Preference is given to individuals with experience directly related to performing evaluation of transfer credits and general knowledge of Banner or other transfer articulation software. Preference is also given to applicants displaying a high aptitude to comprehend and grasp information quickly. High standards of ethics, honesty, integrity, and confidentiality. Must have the ability to lead a group, team or project, type 40-50 wpm, consistently produce work with high accuracy, and possess exceptional problem-solving skills with the ability to communicate effectively with a variety of constituencies.

$19.61-$20.50 Hourly. Paid on a Bi-Weekly Basis.

ABILITIES
Ability to facilitate and foster effective working relationships with students, parents, administrators, faculty and staff, and work autonomously on assigned tasks and projects. High aptitude to comprehend and grasp information quickly. High standards of ethics, honesty, integrity, and confidentiality. Must have the ability to lead a group, team or project, type 40-50 wpm, consistently produce work with 100% accuracy, and possess exceptional problem solving skills with the ability to communicate effectively with a variety of constituencies.

KNOWLEDGE
General knowledge of a student information system. (Banner, Peoplesoft, Campus Nexus,etc.)

SKILLS
Must have excellent interpersonal, verbal, and written communication skills.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of West Georgia as determined by the University of West Georgia in its sole discretion; confirmation of the credentials and employment history reflected in your application materials, reference checks; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

The University of West Georgia is an equal employment, equal access, and equal educational opportunity, and affirmative action institution. It is the policy of the University of West Georgia to recruit, hire, train, promote, and educate persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity, or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50)

The mission of the University of West Georgia is to enable students, faculty, and staff to realize their full potential through academic engagement, supportive services, professional development, and a caring, student-centered community. The institutional mission and daily operation of the University of West Georgia are guided by our values that support our vision to be the best place to work, learn, and succeed: ACHIEVEMENT, CARING, COLLABORATION, INCLUSIVENESS, INNOVATION, INTEGRITY, SUSTAINABILITY, and WISDOM.