What are the responsibilities and job description for the Campus Operations and Safety Specialist I position at University of Western States?
Job Description:
1. GENERAL POSITION INFORMATION
Position Name: Campus Operations and Safety Specialist I
Classification: Non-Exempt
FTE: 1.0; Full-Time; Benefited
Work Hours: 37.5 Hours per week, 11am – 7pm Shift, including Weekends when needed.
Department/Division: Operations
Supervisor: Campus Operations & Safety Manager
Benefits: Comprehensive benefits package including employer paid and employer sponsored health, dental and vision insurance plan options. 403(b) retirement plan with up to 10% match after one year. Tuition waiver eligibility for UWS academic programs after one year of employment. Free and reduced cost care in the campus health center for employees and their immediate family members. Paid vacation, sick, wellness time and holidays.
2. POSITION SUMMARY
The Campus Operations & Safety Specialist I will have specific campus safety enhancement tasks assigned daily that will include, but not be limited to: Patrols, Report Writing, Crisis Response Roles, Campus Safety Team membership, Campus Safety Phone Protocols and Procedures, Emergency Drill assistance, Parking Enforcement, etc. In addition, will assist with maintenance and event support.
Their role will provide general administrative support to campus operations leadership. This role will be a welcoming and informational presence throughout the day while also being responsible for running/updating the parking, badge, purchasing and mail.
3. KEY RESPONSIBILITIES
Daily Functions of Safety Specialist I (60%)
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Patrol and Surveillance:
- Regularly patrol campus grounds, buildings, and facilities on foot, bike, or vehicle to ensure safety and security.
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Emergency Response:
- Act as the first responder to campus emergencies, including medical and criminal incidents.
- As appropriate, coordinate responses with local police, fire and other emergency responders.
- Provide first aid and CPR/AED when necessary.
- Assist with campus emergency situations such as bomb threats, alarms, or accidents.
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Enforcement and Compliance:
- Enforce campus policies and procedures related to safety and security.
- Ensure compliance with federal, state, and local laws pertaining to the campus environment.
- Issue warnings when necessary.
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Investigation and Reporting:
- Investigate and report unusual, suspicious, or dangerous circumstances.
- Complete investigations of campus violations, talking with witnesses, and writing incident reports. Use of UWS Safe App.
- Maintain logs and records, and prepare incident reports, ensuring proper notification to both Campus Operations and Safety Coordinator and Manager.
Daily Functions of Campus Operations: Cross- Training (35%)
- Provide excellent customer service to students, faculty, staff, and visitors.
- Receive visitors at the front desk by greeting, welcoming, directing and announcing appropriately.
- Answering, screening, and forwarding incoming phone calls.
- Assist operations team with various reports, trainings, communications, and tasks.
- Maintain all aspects of the parking program that includes but is not limited to managing the quarterly student commute declarations, assigning permits badges, processing tickets, and distributing badges parking permits and applicable parking stickers, and reloading students and employees' TriMet Hop cards.
- Assist in processing and distributing mail for all departments on campus,
- Accept, sign for, sort, and deliver incoming and outgoing mail. Including tracking, scanning coding and mailing incoming check payments to the system office.
- Perform safety related functions as deemed necessary in emergency plan protocols.
- Create requisitions, receipts, and supplier invoices for vendors and contractors through Workday.
- Create, print, and distribute employee’s office nameplates
- Identify and report malfunctioning locks and other safety hazards in a timely matter.
Other duties as assigned (5%)
4. UWS CORE VALUES
Best Practices: We maintain high standards by using and integrating evidence across multiple disciplines.
Curiosity: We are innovative, open minded, and forward thinking.
Inclusiveness: We are respectful, mindful, and welcoming of different ways of being, thinking, and doing.
Professionalism: We are responsible, respectful, and accountable.
Student-Focus: We work for the common good of students’ academic and professional success.
Whole-Person Health: We promote physical, mental and emotional wellness in all facets of the UWS experience.
5. POSITION QUALIFICATIONS
Required
Education & Training: High school diploma or equivalent experience.
Certifications & Licenses: CPR & AED
Experience: Customer service; Experience in working in office settings; Providing administrative and clerical support; Experience in ordering and inventory management; Familiarity with Outlook, Excel, Word and Point-of-Sale systems preferred but not required.
Related Knowledge, Skills, & Abilities: Ability to problem-solve; Ability to provide excellent customer service; Ability to work with multiple interruptions; Ability to collaborate with others; Effective oral communication skills via telephone or face to face; Ability to lift up to 25 pounds; Ability to stand for prolonged periods of time.
6. APPLICATION, SCREENING AND HIRING PROCESS
Screening of applicants will begin immediately, and the position will remain open until filled. To apply, please submit a resume and cover letter; you may attach your materials as Word or PDF documents.
University of Western States conducts background checks for the finalist or finalists of staff and faculty positions. The type of background check will vary by position type.
University of Western States offers a generous compensation and benefits package, as well as the opportunity to work for a leader in the field of education. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.
https://www.uws.edu/about/employment/
University of Western States is an Equal Opportunity Employer.
