What are the responsibilities and job description for the Transfer Admissions Counselor position at University of Wisconsin-La Crosse?
Posting Details
Position Information
Recruitment Number
1612
Number of Vacancies
1
Working Title
Transfer Admissions Counselor
Classification Title
Admissions and Recruitment Coordinator II
Proposed Salary to be Offered
$46,000 / year
Appointment Percentage (Budget)
100
Position Summary
The Admissions and Recruitment Coordinator II, with a working title of Transfer Admissions Counselor, will report to the Associate Director of Admissions. This position plays a very important role in the recruitment and outreach of the Admissions Office. Our goal is to increase the number of applicants to the University and enroll the most talented student body. This staff member will meet with prospective transfer students and their families, students who are applying for re-entry to UWL, various groups on and off campus, alumni, and other contacts to promote the opportunities offered at the University of Wisconsin-La Crosse. A significant part of the recruitment process will be establishing and nurturing relationships that serve as a conduit for students to learn about UW-La Crosse. This staff member will collaborate with other Admissions Office staff members, working together to coordinate recruitment activities. Travel is required, especially during the fall and spring recruitment seasons.
Position Type
Staff/Administrative
Pay Basis
Annual
FLSA
Exempt
Contingent Upon Funding
No
Is this position eligible for employment sponsorship, (H1B or PERM)?
No
Required Qualifications
- Bachelor’s degree (Degree must be posted by hire date.) Accreditation standards of degree-granting institution must meet acceptable levels of quality and academic standards.
- Experience working in admissions or related area of higher education.
- Excellent written communication and public speaking skills.
- Ability to exercise professional judgement and maintain confidentiality.
- Ability to be adaptable and manage multiple competing priorities.
- Keen attention to detail.
- Strong organizational skills.
- Valid driver’s license.
- Able to become an authorized driver based on UW-La Crosse Driver Authorization Policy.
- Ability to lift and transport materials up to 35 pounds.
Preferred Qualifications
- Master’s Degree. Accreditation standards of degree-granting institution must meet acceptable levels of quality and academic standards.
- Experience working with undergraduate transfer students in admissions or a related area of higher education.
- Ability to use and learn multiple computer technologies (such as PeopleSoft, ImageNow, Microsoft Office).
- Fluency in a second language.
Physical Demands
Lifting and transporting materials up to 35 pounds is required.
Reasonable Accommodations
UWL provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact hrinfo@uwlax.edu or 608.785.8013. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
Reasonable Accommodations
UWL provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact hrinfo@uwlax.edu or 608.785.8013. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
All position descriptions are required to provide physical demands and working condition/environment and may not be published in the job announcement. For information on the physical demands and/or working conditions/environment for this position, please contact Human Resources at hrinfo@uwlax.edu or 608.785.8013.
Working conditions and environment
Typical work hours are Monday – Friday, 8:00 a.m. – 4:30 p.m. However, limited evening and weekend hours will be required. Ability to travel throughout the Midwest by automobile is also required.
Miscellaneous Information
Information about your Benefits
Your benefits add an additional 40% to the overall financial package from the university.
Highlights include:
Your benefits add an additional 40% to the overall financial package from the university.
Highlights include:
- paid vacation for 12-month positions.
- excellent flexible health insurance with low co-pays and good coverage.
- paid holidays and sick days.
- after 5 years of employment, you become vested in our retirement system which ensures income post-career.
- benefits at UWL are highly competitive with local industry and some of the strongest in state and nation.
Benefit eligibility is determined at point of hire. This information is provided for illustrative purposes only. Benefits are also pro-rated based on the appointment percentage.
Information about UWL and the Surrounding Region
Information about UWL and the Surrounding Region
The University of Wisconsin-La Crosse (UW–La Crosse) provides a challenging, dynamic, and diverse learning environment in which the entire university community is fully engaged in supporting student success. Grounded in the liberal arts, UW-La Crosse fosters curiosity and life-long learning through collaboration, innovation, and the discovery and dissemination of new knowledge. Acknowledging and respecting the contributions of all, UW-La Crosse is a regional academic and cultural center that prepares students to take their place in a constantly changing world community.
For more than a decade UW-La Crosse has been named one of Kiplinger’s 100 Best Values in Public Universities and has appeared prominently on the U.S. News & World Report list of “America’s Best Colleges” for more than 15 years, and is ranked #4 on its list of the Best Regional Public Universities in the Midwest. UW-La Crosse ranks 6th nationally among the Top LGBTQ-Friendly Colleges for 2018-19 by AffordableCollegesOnline.org (ACO).
With a student population of roughly 10,500, the university offers 91 undergraduate programs, 21 graduate programs, and 2 doctoral programs through the following three colleges, the College of Arts, Social Sciences, and Humanities, the College of Business Administration, and the College of Science and Health, as well as the School of Education. There are over 600 full-time faculty and instructional academic staff, 75 percent of whom hold terminal degrees. UW-La Crosse boasts a retention rate (freshmen returning as sophomores) of 84 percent, graduation rate (degree within six years) of 70 percent, and is among only 12 institutions cited nationally by the American Association of State Colleges and Universities for its success in linking campus culture and university leadership to outstanding graduation rates.
UW-La Crosse’s strategic plan Sustaining Excellence continues to move our community forward through its four pillars: increasing community engagement, achieving excellence through equity and diversity, investing in our people, and advancing transformational education. More information about the ongoing work of Sustaining Excellence is available at www.uwlax.edu/info/strategic-plan.
The UW-La Crosse campus is in southwestern Wisconsin, nestled in a residential area of the City of La Crosse and positioned as part of a larger metro area with a population close to 140,000. The area, known as the 7 Rivers Region, is famous for its exceptional natural beauty which includes the Mississippi River on one side, majestic bluffs on the other, and views of rolling farmland and forested valleys in between. Abundant water, woodlands and varying terrain provide ample opportunities for year-round outdoor recreation. Only a couple of hours from Minneapolis or Madison, La Crosse enjoys the affordability and charm of small town living with larger city benefits. Three colleges, two world-class medical institutions, the La Crosse Symphony Orchestra, a restored nineteenth century downtown business district, and a number of galleries and art centers have made La Crosse a regional center for culture, entertainment, medical care, shopping, sports and recreation. More information about the La Crosse metro area can be found here: Choose La Crosse. Learn more about UW-La Crosse here: https://www.uwlax.edu/human-resources/services/talent-acquisition-and-employment/finalist-welcome/
Civil Rights and Compliance Statement
The University of Wisconsin-La Crosse is an equal opportunity employer committed to hiring faculty and staff that are qualified and broadly trained. UWL, in compliance with Title VII of the Civil Rights Act is committed to fostering an environment that embraces inclusive excellence and equitable treatment of all parties. Title VII prohibits employment discrimination based on age, race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status. Inclusive excellence is a source of strength, creativity, and innovation for the University of Wisconsin La Crosse. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the Universities of Wisconsin community.
The University of Wisconsin-La Crosse is an equal opportunity employer committed to hiring faculty and staff that are qualified and broadly trained. UWL, in compliance with Title VII of the Civil Rights Act is committed to fostering an environment that embraces inclusive excellence and equitable treatment of all parties. Title VII prohibits employment discrimination based on age, race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status. Inclusive excellence is a source of strength, creativity, and innovation for the University of Wisconsin La Crosse. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the Universities of Wisconsin community.
Annual Security and Fire Safety Report (Clery Act)
For the UWL Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://www.uwlax.edu/police/annual-security-report/ or contact the University Police Department at 608.785.9000.
Redbook Position
Yes
Division/College
Student Affairs Division
Description of College / Department / Program / Division / Unit
The Division of Student Affairs’ role is to enhance and support students learning experience here at UWL. We work closely with faculty, staff, community members, alumni and most importantly, students to provide quality programs and services which promote learning, leadership, involvement, service and the celebration of diversity. The Division includes a number of departments: Admissions and Recruitment, Campus Child Center, Counseling and Testing, Student Health Center, Intercollegiate Athletics, Recreational Sports, Residence Life, Student Life, University Centers, and the Vice Chancellor & Dean of Students office. The staff of the Division is truly student-centered and concerned about the holistic development of the student.
Duties/Responsibilities
These are the job duties required for the position.
Responsibility Statement
Transfer Student Recruitment Process
Duties to Support Responsibility
- Coordinate and implement a personalized recruitment program involving visits to community colleges, technical colleges and the Universities of Wisconsin through phone calls, correspondence and campus visits. Develop and maintain positive relationships with staff and students from all two-year and four-year institutions.
- Maintain appropriate records to monitor recruitment, tracking students from inquiry to enrollment.
- Represent UW-La Crosse during college fairs, college night programs and other events.
- Meet individually with prospective students and families in a variety of settings.
- Present admissions information to small and/or large groups of prospective students/families in a variety of settings.
- Respond to email requests from prospective students through personal university email account as well as the general admissions office email account.
- Be knowledgeable about all aspects of the admissions process for new transfer and re-entry students, including admissions policies, guidelines and procedures, standardized tests, financial aid, costs, placement exams, registration procedures, residence life, etc.
- Be familiar with academic programs of the University and other opportunities available.
Responsibility Statement
Transfer Student Credit Process
Duties to Support Responsibility
- Provide transfer credit reports for undergraduate new freshmen, new transfer, and returning/re-entry students, including military credentials.
- Determine course equivalencies utilizing online course catalogs, syllabi, and by working closely with academic chairpersons, academic service directors, and academic service coordinators.
- Support the Associate Director in maintaining, developing and promoting transfer articulation documents such as transfer equivalency guides and agreements.
- Collaborate with appropriate offices to maintain transfer credit database.
- Support Universities of Wisconsin transfer related initiatives, i.e. Universal Credit Transfer Agreement
Responsibility Statement
Transfer Student Admissions Process
Duties to Support Responsibility
- Serve as the primary on-campus contact for prospective transfer and re-entry students, provide accurate and timely information regarding transfer policies and procedures, admission requirements, transfer of credits, and other enrollment related issues.
- Interpret and implement the Universities of Wisconsin undergraduate transfer admissions comprehensive review policy when evaluating transfer applications, records and transcripts.
- Utilize PeopleSoft Campus Solutions Student Information System and ImageNow Document Management software to process and review applications.
- Follow-up with applicants to encourage submission of all required application materials, deposits, final transcripts, etc.
Responsibility Statement
Coordination of Recruitment-Related Activities
Duties to Support Responsibility
- Coordinate or assist with TREK (transfer orientation), the Admissions Office web page, social media recruitment efforts, and recruitment publications as assigned by the Associate Director of Admissions and/or Assistant Vice Chancellor.
- Work with Assistant Director for Communications and CRM to leverage CRM in recruitment efforts.
- Assist with the preparation and mailing of all admission and registration related information to all newly admitted transfer and second degree students.
Responsibility Statement
Other Duties
Duties to Support Responsibility
- Other duties as assigned by the Associate Director of Admissions/Assistant Vice Chancellor, including participating and supporting select Enrollment Management activities, and participating in professional development opportunities in consultation with the Admissions Leadership Team.
Posting Detail Information
Posting Detail Information
Posting Date
03/26/2025
Continuous Recruitment
Yes
Continuous Recruitment First Review Date
04/16/2025
Close Date
Special Instructions
Application deadlines
TO ENSURE CONSIDERATION: Priority consideration is given to those candidates who apply by the listed ‘First Review Date’. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.
Confidentiality of Applicant Materials
UWL is a state agency and subject to Wisconsin’s Open Records Law. UWL will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.
CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
TO ENSURE CONSIDERATION: Priority consideration is given to those candidates who apply by the listed ‘First Review Date’. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.
Confidentiality of Applicant Materials
UWL is a state agency and subject to Wisconsin’s Open Records Law. UWL will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.
CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
UW-La Crosse does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 608-785-8013.
Position Contact Name
Trevor Sprague
Position Contact Email
tsprague@uwlax.edu
Salary : $46,000
