What are the responsibilities and job description for the Director, Capital Program Administration position at University of Wisconsin-Madison?
Job Summary:
The Director of Capital Program Administration will serve within the University of Wisconsin-Madison's Division Facilities Planning & Management (FP&M) Capital Project Delivery unit to advance program administrative goals and objectives. The candidate will direct and perform managerial duties to oversee a staff of 7 professional and administrative personnel in the performance of all duties.
Administrative operations overseen include: contract amendment review, project administration, reporting, capital budget, project accounting controls and payments, and closeout. Responsible for preparation of quarterly capital project reports for portfolio of about 110 projects representing $3B in active design and construction, biennial submission of the ~$6.5B 6Y Capital Development Plan to the UW System, Board of Regents, and the State Building Commission. Will manage and oversee approval routing for all projects, working to obtain Main Budget Office and Chancellor approval; responsible for tracking reports and updates as requested to leadership and executive staff on the capital program.
Responsibilities: Plans and provides direction for the administrative operations of a division or business unit(s) of the institution to advance program goals and objectives.
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Required
Bachelor's Degree
Qualifications:
Required:
Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $120,000 ANNUAL (12 months)
Depending On Qualifications
The starting salary for the position is $120,000 but is negotiable based on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf.
Additional Information:
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.
How to Apply:
To begin the application process, click the "apply now" button. Please submit a resume and cover letter. Please detail your experience as it pertains to this position, including your experience supervising other employees, in your application materials.
Finalists will be asked to provide a list of at least three professional references with titles, emails, and phone numbers (including at least one supervisory reference). Please note that references will not be contacted without your prior knowledge.
Contact:
Emma DeGan
emma.degan@wisc.edu
608-497-4469
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Official Title:
Administrative Director (B)(AD048)
Department(s):
A71-FACILITIES PLNG AND MGMT/SCPD/CAPITAL BUDGET
Employment Class:
Limited
Job Number:
311502-LI
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .
The Director of Capital Program Administration will serve within the University of Wisconsin-Madison's Division Facilities Planning & Management (FP&M) Capital Project Delivery unit to advance program administrative goals and objectives. The candidate will direct and perform managerial duties to oversee a staff of 7 professional and administrative personnel in the performance of all duties.
Administrative operations overseen include: contract amendment review, project administration, reporting, capital budget, project accounting controls and payments, and closeout. Responsible for preparation of quarterly capital project reports for portfolio of about 110 projects representing $3B in active design and construction, biennial submission of the ~$6.5B 6Y Capital Development Plan to the UW System, Board of Regents, and the State Building Commission. Will manage and oversee approval routing for all projects, working to obtain Main Budget Office and Chancellor approval; responsible for tracking reports and updates as requested to leadership and executive staff on the capital program.
Responsibilities: Plans and provides direction for the administrative operations of a division or business unit(s) of the institution to advance program goals and objectives.
- 15% Directs, implements, and monitors strategic planning initiatives to ensure appropriate use of financial, administrative, and staffing resources
- 10% Recommends, reviews, and directs personnel resource allocation to ensure appropriate utilization of resources
- 30% Supervises managerial, professional, and support staff of the unit or division and facilitates unit staff developmental opportunities
- 5% Serves as the unit liaison to internal and external stakeholder groups providing organizational information and representing the interests of the unit
- 15% Develops and audits administrative operating reports, budgets, policies, and procedures to comply with regulations, institution policies, and business objectives
- 5% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
- 5% Oversees timely and accurate reporting for capital projects and budgets, establishing and implementing departmental policies and procedures.
- 5% Oversees capital project and professional service vendor payment processing and compliance
- 5% Ensure proper close-out of capital projects, including project archiving, submission of records and deliverable materials
- 5% Responsible for managing Capital Project Delivery procurement and payment activities in accordance with all applicable state laws and regulations
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Required
Bachelor's Degree
Qualifications:
Required:
- At least 8 years of experience in Business Management, Office Management, Financial Administration, Payment Processing, Contract Administration, Data Reporting or related fields
- At least 3 years of experience successfully leading and managing a team as a supervisor
- Experience in overseeing contract compliance and review processes to ensure adherence to legal and financial guidelines
- Strong skills in preparing and presenting detailed financial and project reports
- Proven leadership abilities to guide and motivate a team towards achieving organizational goals
- Experience working in a university or government environment
Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $120,000 ANNUAL (12 months)
Depending On Qualifications
The starting salary for the position is $120,000 but is negotiable based on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf.
Additional Information:
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.
How to Apply:
To begin the application process, click the "apply now" button. Please submit a resume and cover letter. Please detail your experience as it pertains to this position, including your experience supervising other employees, in your application materials.
Finalists will be asked to provide a list of at least three professional references with titles, emails, and phone numbers (including at least one supervisory reference). Please note that references will not be contacted without your prior knowledge.
Contact:
Emma DeGan
emma.degan@wisc.edu
608-497-4469
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Official Title:
Administrative Director (B)(AD048)
Department(s):
A71-FACILITIES PLNG AND MGMT/SCPD/CAPITAL BUDGET
Employment Class:
Limited
Job Number:
311502-LI
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .
Salary : $120,000
