Financial Operations Associate

Job Summary:

Established in 2007, the UW-Madison Institute for Clinical & Translational Research (ICTR) (https://ictr.wisc.edu/) provides training, funding, and services to help clinical and translational researchers from many fields grow their careers and increase their impact. ICTR is based at the UW School of Medicine and Public Health (SMPH) and represents a robust, multidirectional partnership between SMPH and the UW-Madison Schools of Education, Nursing, Pharmacy, and Veterinary Medicine; the College of Engineering; and the Marshfield Clinic Research Institute.

ICTR is supported through grant funding from the National Institutes of Health (NIH), the Wisconsin Partnership Program, and other sources that include UW-Madison campus partners. ICTR is one of more than 60 sites around the country supported by the Clinical and Translational Science Awards (CTSA) program of NIH's National Center for Advancing Translational Sciences.

We're recruiting a Financial Operations Associate to join our finance and grants team within ICTR Central Administration. This highly collaborative team is responsible for planning, facilitating, and reporting on expenditures related to a wide range of activities: training awards for scholars, pilot research grants, travel and events, contracts with external vendors and partners, and more-all while ensuring compliance with funder and university requirements.

Reporting to the Associate Director for Finance, the Financial Operations Associate serves as a financial business partner for multiple program areas within ICTR, facilitating purchases and payments, providing transactional oversight and guidance based on UW policies and procedures, tracking and reconciling budgets and expenditures, and problem solving to support program operations.

Now is a great time to join ICTR! Across UW, we're preparing to transition soon to Workday, a robust platform that will replace our current financial and HR databases and workflow systems. This means that everyone across campus will be learning and using these tools for the first time together. The Financial Operations Associate will be integrally involved in this transition for ICTR and will quickly become a go-to resource for navigating Workday related to financial administration.

We're looking for someone who thrives on detail and process, loves working with numbers, provides great customer service, and is eager to learn. Spring 2025 grads are encouraged to apply!

Responsibilities:

Primarily reviews, approves, and advises on a variety of complex financial transactions. Reconciles transactions. Maintains financial records, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management. Recommends controls and process improvements and troubleshoots complex financial errors. May be a lead or resource for others in the unit.

• 20% Monitors financial transactions and fund balances and generates and reconciles complex reports and statements in accordance with established rules and regulations
• 20% Reviews and approves complex transactions and assigns funding codes in accordance with established rules, regulations, and policies
• 10% Reallocates expenses to appropriate funding strings
• 15% Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit
• 15% Answers complex fiscal questions and provides information based on set materials and standards to various audiences
• 5% Reviews transaction processing internal controls and recommends policies and procedures
• 10% Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates
• 5% May train staff on financial processes and best practices

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

Education:

Preferred
Associate's Degree

Preferred
Bachelor's Degree

Qualifications:

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location (3 days onsite at the Health Sciences Learning Center). Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $57,000 ANNUAL (12 months)
Depending on Qualifications
The expected starting salary range for this position is $57,000 up to $72,000 for highly experienced candidates. Actual pay will depend on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).

SMPH Academic Staff Benefits flyer: (https://uwmadison.box.com/s/r50myohfvfd15bqltljn0g4laubuz7t0)

Additional Information:

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

How to Apply:

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience.

Contact:

Kim Mcfarlane
kmmcfarlane@wisc.edu
608-263-1130
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Financial Specialist III(FN008)

Department(s):

A53-MEDICAL SCHOOL/ICTR/ICTR-ADM

Employment Class:

Academic Staff-Renewable

Job Number:

313729-AS

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.