ADMINISTRATIVE ASSISTANT DIRECTOR

The University of Wisconsin-Milwaukee (UWM) is Wisconsin’s second-largest university, with a unique dual mission of access and research to provide high-quality education for students from all backgrounds. UWM is one of 146 top research universities recognized as “R1” by the Carnegie Classification of Institutions of Higher Education. Along with its main campus in Milwaukee, UWM has a branch campus in Waukesha.

UWM celebrates, values and promotes the diverse voices and experiences of its students and employees and our community partners. We believe diversity enriches and strengthens our institution. UWM is committed to providing equitable access to opportunities for students and employees from every background. We aspire to create a campus climate that is welcoming to all. Learn more here: https://uwm.edu/community-empowerment-institutional-inclusivity/about/

Part of the Division of Student Affairs, the UWM Student Union provides programs, services and facilities for University of Wisconsin – Milwaukee students to find community, build relationships and make memories that support and complement their academic journey. The vision of the UWM Student Union is to be the crossroads of campus where generations of UWM Students aspire to create a more connected and compassionate world by developing their Panther Pride and sharing their ideas, values and experiences.

The Administrative Assistant Director is a strategic leadership position in the Student Union. Working in collaboration with the Director and departmental leadership, this position leads the planning and direction of all administrative and financial operations that support the Student Union. The Student Union includes both the facility, and operational areas including Marketing Services, Student Involvement, Event Services, Building Operations, and various sub-units.

This position engages in strategic planning to ensure strong financial management throughout the department. This position facilitates the departmental budget process, fiscal management and internal controls necessary to stay within budget and forecast contingencies. This position exercises independent decision making in authorized areas and must communicate information to leadership of the department, the Division and campus administration.

Oversight responsibilities include, but are not limited to: daily accounting, financial records management, month-end (or more often as needed) reconciliation accounting, accounts receivable billing, financial forms management, and budget development and implementation. This position serves as the primary Human Resources liaison for the department. Other administrative accounting functions include, but not limited to: processing and auditing purchase card transactions, expense reports, procurement activities and inventory.

As part of UWM’s commitment to supporting the success of our team members through positive experiences, employees are provided with Benefits to Benefit You and Your Life. UWM offers a comprehensive benefits package and contributes towards the cost of several benefit plans. Employees with a qualifying position also receive an extensive leave package including vacation, sick leave (with no expiration), personal holiday, and paid legal holidays. Please visit this link to view summary benefits information. (Compensation figures are for example purposes only.) UWM Benefits to Benefit You and Your Life

Interested applicants are required to apply online and provide:

In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether they meet any of the qualifications, they will be evaluated as not meeting such qualifications.

Finalist candidate(s) being considered for hire will be required to provide three professional/supervisor references through an external reference checking tool. References will not be contacted prior to candidates being notified.