What are the responsibilities and job description for the ADMINISTRATIVE MANAGER position at University of Wisconsin–Milwaukee?
Position Type Non-Teaching Academic Staff Appointment Type Fixed Renewable Pay Basis Annual Salary Grade 21 FLSA Status Exempt Percent 100% Posting Type Staff UWM Description
In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether they meet any of the qualifications, they will be evaluated as not meeting such qualifications.
Application Deadline 04/20/2025
The University of Wisconsin-Milwaukee (UWM) is Wisconsin’s second-largest university, with a unique dual mission of access and research to provide high-quality education for students from all backgrounds. UWM is one of 146 top research universities recognized as “R1” by the Carnegie Classification of Institutions of Higher Education. Along with its main campus in Milwaukee, UWM has a branch campus in Waukesha.
UWM celebrates, values and promotes the diverse voices and experiences of its students and employees and our community partners. We believe diversity enriches and strengthens our institution. UWM is committed to providing equitable access to opportunities for students and employees from every background. We aspire to create a campus climate that is welcoming to all. Learn more here: https://uwm.edu/community-empowerment-institutional-inclusivity/about/
School/College/Division Description
UWM celebrates, values and promotes the diverse voices and experiences of its students and employees and our community partners. We believe diversity enriches and strengthens our institution. UWM is committed to providing equitable access to opportunities for students and employees from every background. We aspire to create a campus climate that is welcoming to all. Learn more here: https://uwm.edu/community-empowerment-institutional-inclusivity/about/
The School of Freshwater Sciences has a rich history of scientific discovery that has evolved over decades. Originally founded in 1966 as the Center for Great Lakes Studies on UWM’s main campus, it moved to the Great Lakes Research Facility in the Milwaukee Harbor District in 1973. For five decades, the school’s researchers have studied the Great Lakes and other large freshwater systems around the world, as well as inland waters, urban river systems, groundwater and more. Our research focus is on freshwater system dynamics, human and ecosystem health, the application of water technology to research questions, and water policy and economics. The pioneering graduate program began in 2009, evolving from decades of cutting-edge research conducted by UWM faculty at the Center for Great Lakes Studies and the Great Lakes WATER Institute. The undergraduate program launched in 2021 to expand our interdisciplinary approach and train students to meet the growing demand for water science professionals. In 2022 the school expanded to include atmospheric sciences to better integrate the study of freshwater, weather and climate. Currently the School of Freshwater Sciences offers PhDs, master’s and bachelor’s degrees in freshwater sciences and atmospheric science and educates more than 100 students annually. Our work informs policy, improves water management, and promotes the health and sustainability of freshwater systems worldwide. We are driven to make a difference for our waters because we care about them, the communities they’re in and the people who interact with them.
Center for Water Policy Description:
The Center for Water Policy’s mission is to provide world class interdisciplinary solutions to resolve regional, national and international problems related to the protection, restoration and conservation of freshwater resources to ensure long term environmental health and quality of life. Established in 2011 through a $2.6 million Endowment from Lynde B. Uihlein, the Center builds on the research of the School of Freshwater Sciences, the Universities of Wisconsin, and networks and partnerships with top scholars, scientists, and policy institutions across the country and around the world.
Job Summary
The Assistant Director supports the Director of the Center for Water Policy. The Center brings together teams of faculty, postdocs, graduate and law students, and undergraduates to produce academic articles, reports, policy briefs and communications. The Center’s mission is to provide interdisciplinary solutions to resolve regional, national and international problems related to the protection, restoration and conservation of freshwater resources. The Assistant Director will provide support to the Director in positioning the Center for Water Policy, the School of Freshwater Sciences, and the University of Wisconsin-Milwaukee as a national and international center of excellence in addressing water policy issues, research and innovation. The Assistant Director will be responsible for managing the administration, financials, budget and human resources for the Center, research and prepare materials for extramural support and sponsorships, coordinate communications and outreach, and contribute to collaborative research initiatives that promote science-based, sustainable water policies within the Great Lakes region and beyond.
Responsibilities:
Program and strategy support – 20%
- Engages in planning and identifying water policy priorities with the Director to shape the Center for Water Policy’s strategic direction;
- Provides administrative and strategic support to the Advisory Board; and
- Manages process and distribution of awards for the Fellows, Water Policy Scholars, and other Center programs.
Administrative, development, financial and human resources management – 30%
- Assists with establishment of goals and priorities for the annual budget for all revenues and expenditures;
- Manages the Center budget, ensuring resources are allocated in a fashion that is aligned with the mission and goals of the Center and, in the case of grant or philanthropic support, complies with the grantor or donor intent;
- Assists the Director with supervising staff, including postdocs, student researchers and interns;
- Researches and prepares materials for extramural funding for the Center’s priorities, such as grant applications and reports;
- Prepares reports and assessments of all Center related activities for the Director;
- Prepares summaries of key center related activities suitable for campus/public viewing;
- Prepares required reports to government and private funders;
- Acts as liaison to UWM administration and human resources, including navigating UWM databases, processes, and compliance requirements;
- Helps develop processes and procedures to improve the Center; and
- Ensures that related policies, procedures and standards are maintained.
Outreach and communication – 10%
- Supervises communications fellow’s outreach to water policy community and support opportunities for the center to participate in public discussions and development of water policy;
- Supports collaborations with faculty and staff in the School of Freshwater Sciences and other public and private institutions, including coordinating with the Freshwater Collaborative of Wisconsin; and
- Supports the Center’s leadership of the Freshwater Collaborative Water Policy Network.
Research Mission – 35%
- Engages in high quality water policy research and writing; and
- Serves as more senior staff researcher to mentor research by others within the Center.
Other Duties as Assigned by the Director – 5%
Minimum Qualifications
Minimum Qualifications:
- 1 year of management, budget, or development experience
- Juris Doctorate
Preferred Qualifications:
- 5 years of management, budget, or development experience
- Advanced degree relevant to position: MS, MBA, PhD
- Experience that demonstrates ability to support work environment that embraces people from all backgrounds, collaboration, ethical behavior, and team building
- Record of progressively responsible leadership and administrative experience, including personnel recruitment, employee management and budget preparation and management
- Engagement with donors through personal contact
- Experience with supporting grant writing and reporting
- Experience navigating complex institutional processes and databases to accomplish organizational priorities
- Demonstrated record of successful collaboration with multiple partners both academic and non-academic
- Demonstrated success in program management including carrying out coordinated organization, direction and implementation of projects and activities to achieve defined deliverables and outcomes
- Demonstrated ability to work successfully with advisory boards and/or governance bodies
- Experience in water protection such as professional work, volunteering, or coursework
As part of UWM’s commitment to supporting the success of our team members through positive experiences, employees are provided with Benefits to Benefit You and Your Life. UWM offers a comprehensive benefits package and contributes towards the cost of several benefit plans. Employees with a qualifying position also receive an extensive leave package including vacation, sick leave (with no expiration), personal holiday, and paid legal holidays. Please visit this link to view summary benefits information. (Compensation figures are for example purposes only.) UWM Benefits to Benefit You and Your Life
Application Instructions
Interested applicants are required to apply online and provide:
- A cover letter addressing your education/experience as it applies to all minimum and preferred qualifications
- A Resume/CV
Finalist candidate(s) being considered for hire will be required to provide three professional/supervisor references through an external reference checking tool. References will not be contacted prior to candidates being notified.
In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether they meet any of the qualifications, they will be evaluated as not meeting such qualifications.
Salary : $65,000 - $75,000
