What are the responsibilities and job description for the Alumni and Special Events Manager position at University of Wisconsin System?
Since its founding in 1968, the University of Wisconsin-Parkside has been a trusted partner for the region's higher educational needs, empowering students to thrive, advancing applied knowledge, and developing talent for the future. The university offers undergraduate and graduate degrees, as well as certificates and pre-professional programs, designed to foster personal and professional growth through real-world and impactful learning experiences. With over 30,000 alumni-nearly 60 percent of whom were the first in their families to earn a degree-UW-Parkside reflects and celebrates the vibrant diversity of our world. Our beautiful campus, located in the dynamic Chicago-Milwaukee corridor, offers unmatched access to world-class internships, professional networks, and endless career-building opportunities, placing students at the center of it all.
At UW-Parkside, faculty and staff enjoy a supportive, inclusive environment where their work directly contributes to transforming lives and strengthening communities. The university offers competitive pay and benefits, making it a great place to build a meaningful career.
Position Title: Alumni Relations Officer (Alumni and Special Events Manager)
Employment Type: Full Time, Limited, Annual
Reports To: The Alumni and Special Events Manager will report to Vice Chancellor of Development
Full Time Pay Range: Commensurate with experience
The Alumni and Special Events Manager is a key leader in advancement efforts involving alumni and university special events.
QUALIFICATIONS:
Required Qualifications:
- Bachelor's degree
- At least 3 years of experience with fundraising, alumni relations, event planning or related role
- Ability to work occasional evenings and weekends
The ideal candidate will possess exceptional communication skills and donor relations experience
Physical Demands of the Job:
- Ability to remain seated or stand for extended periods during meetings, office work, and events.
- Capability to lift and carry event materials, such as signage, decorations, and supplies, weighing up to 25 pounds.
- Mobility to navigate event venues, both indoors and outdoors, and move between various campus locations.
- Dexterity to set up and operate event equipment, such as projectors, microphones, and display boards.
- Visual acuity to review event plans, donor records, and promotional materials.
- Sufficient hearing to engage in conversations with donors, alumni, and colleagues in dynamic or crowded settings.
- Flexibility to work evenings and weekends as required for events or donor-related activities.
- Ability to travel locally or regionally to meet with donors, alumni, and community partners.
- Adaptability to work in varied environmental conditions, including outdoor events in differing weather.
RESPONSIBILITIES:
The Alumni and Special Events Manager reports to the Vice Chancellor of Development and is the primary partner in the development and scheduling of alumni and community events. Events include but are not limited to Homecoming, Commencement, Parkside Day, and other Advancement hosted events.
Partnering with university leadership, alumni foundation, and athletics this role guides alumni and donor interaction across campus. Engagement work includes managing 25-50 donor portfolios related to events, sponsorship, and Alumni.
Job Description: https://www.wisconsin.edu/ohrwd/title-and-total-compensation-study/standard-job-description-library/?jobID=29715
SPECIAL NOTES:
SALARY AND BENEFITS:
Commensurate with qualifications and experience.
The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan.
Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/
Health & Retirement Contributions Estimator: https://www.wisconsin.edu/ohrwd/benefits/benefits-estimator/
LEGAL NOTICES:
Employment will require a criminal background check in accordance with the Wisconsin Fair Employment Act. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. (see TC1 - App. 4 and p. 12)
Note: Criminal Background Check - The Department of Workforce Development, Equal Rights Division prohibits employers from using criminal background check information, policies or practices that have a "disparate impact" and is not "job-related and consistent with business necessity" in hiring decisions. All information used to screen or hire job applicants should relate to the duties of the job.
UW-Parkside is an AA/EEO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status. Individuals from diverse backgrounds are encouraged to apply.
It is the policy of UW-Parkside to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability, please contact the Office of Human Resources at 262-595-2204. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.
In compliance with the Clery Act of 1998, the University of Wisconsin Parkside Crime Statistics Report is available at https://www.uwp.edu/live/offices/universitypolice/crimestats.cfm. Call the UW-Parkside Campus Police Office at (262) 595-2455 for a paper copy of the annual report.
THE UNIVERSITY:
UW-Parkside is a regional comprehensive university that is committed to accessibility, academic excellence, student success, diversity, and community engagement. This beautiful campus is on 700 acres of woodland & prairie in the heart of the Milwaukee/Chicago corridor, between Racine and Kenosha and near Lake Michigan. The university enrolls approximately 5,000 students, many of whom are first- generation and nontraditional students. UW-Parkside benefits from the diversity of the communities it services in Kenosha, Racine, and Walworth Counties. Kenosha and Racine are small cities that offer tranquility and convenience. The myriad attractions of Milwaukee and Chicago are easily accessible, as is the solitude of the country. UW-Parkside is strongly committed to creating and maintaining a multicultural, pluralistic campus environment.
The tri-county region that comprises the University's primary service area is home to an impressive array of businesses. There are more than 10,000 small businesses in the region, as well as a large number of globally-recognized employers. The college, through its active, engaged Advisory Board, enjoys a close relationship with many of these businesses. For further information regarding the University and community, please see our website at www.uwp.edu.
TO ENSURE CONSIDERATION:
Applications received by 1/13/2025 are ensured full consideration; position is open until filled.
TO APPLY:
Click the "Apply for Job" button. You must create an account and login before you can apply. If you have not yet registered, click on the "Register Now" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password' and select "Sign In."
Your application will not be considered complete until all required documents are attached and all required fields are completed.
Please be sure you have included:
- Cover Letter
- Resume
Applications received by 1/13/2025 are ensured full consideration; position is open until filled.
It is the policy of UW Parkside to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.
If you have application questions call or email:
Amber Marzette
(262) 595-2042
marzetta@uwp.edu
