Assistant Records Officer

Department: University Library

Employee Classification: Academic Staff

Job Title: Records Officer CP093

Working Title: Assistant Records Officer

Start Date: Open immediately

Expected End Date: 1 year contract, renewable up to two years

Compensation Rate: $22.12

Position summary

This position would be supporting units as they comply with expected data governance standards, reviewing submitted Unit Record Retention Plans, applying Universities of Wisconsin records retention schedules to UW-Stout records, identifying records for disposition, and digitally processing relevant records for preservation. This position will work closely with the Learning & Information Technology (LIT) department and Compliance Specialist and will report to the Library Director and Chief Information Officer.

Position responsibilities

Unit Level Training and Consultations - 20%

• Assists in designing and scheduling trainings for units
• Provides initial training to units, introducing the approved Unit Records Retention Plan
• Answers questions about implementing the Unit Records Retention Plan and applying the approved Universities of Wisconsin records retention schedules
• Assists with unit visits and records evaluations for records retention purposes

Unit-level Records Retention schedule reviews - 20%

• Reviews and gains a working knowledge of how to read the Universities of Wisconsin records retention schedules
• Applies and assigns records retention schedules to digital and physical records at UW-Stout
• Reviews unit records for disposition and retention
• Assists with identifying and transferring records to the UW-Stout Archives for preservation

Project management assistance - 15%

• Assists with evaluating digital records retention processes for each unit based on their use of Image Now, Microsoft Teams, and other data storage mechanisms
• Collaborates with the Data Governance Working Group, the Records Retention Working Group, UW Records Officer Council, and other relevant committees as assigned

Digital transfers of UW-System mandated archival materials - 20%

• Harvests relevant files from ImageNow for archival ingest into Stout¿s Institutional Repository
• Harvests relevant files from Microsoft Teams for archival ingest into Stout¿s Institutional Repository
• Assists with organization of ingests and overarching folder structure within Preservica ¿ Stout¿s digital preservation software

Digital files processing and preservation - 20%

• Assists with inventorying new digital accessions in Preservica
• Integrates digital ingests into existing collections or creates new digital collections
• Performs initial rough sorts of digital accessions that include weeding and arrangement within Preservica or before the ingest process
• Performs data cleanup and/or creates new metadata for existing/emerging digital collections in Preservica or before the ingest process

Other duties as assigned - 5%

Qualifications

Minimum

• Bachelor's degree
• Strong interpersonal and communication skills
• Experience creating and delivering high-quality training and professional development sessions to diverse audiences
• Experience applying technology
• Demonstrated ability to work collaboratively

Preferred

• Master's degree from an American Library Association accredited library and information science program or related
• Demonstrated project management skills
• Evidence of problem-solving skills

Job Family: Staff

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