Office Manager

Office Manager, Disability Services

The Office Manager provides support to a collaborative team within the Disability Services (DS) office. The successful candidate will establish and maintain strong public relations and interpersonal skills with college students with disabilities, faculty, staff, student staff and university departments. This position assists in coordination and implementation of testing accommodations and note-taking services for students with disabilities. Provides support in office compliance with disability laws and amendments. Additionally, this position assists with other duties within the DS office including but not limited to assisting other staff with the coordination of accommodations.

Official UW Title (Code) / Job Description: Department Assistant

QUALIFICATIONS

Minimum / Required

• High school diploma
• Evidence of computer skills including proficiency with Microsoft Office (Excel, Word, Outlook)
• Budget management and record-keeping knowledge and skill
• Evidence of interpersonal and customer service skills

Highly Desired

• Bachelor¿s degree in business administration, management, or related field
• Experience working in a higher education environment
• Experience working with individuals with disabilities
• Ability to handle challenging situations with composure and successfully problem-solve
• Excellent judgment including sensitivity to personal and confidential information
• Ability to manage multiple priorities simultaneously with minimal supervisory oversight
• Ability to work independently and as part of a team environment
• Experience supervising student workers or other staff

RESPONSIBILITIES

The Office Manager provides office support by answering telephone, taking messages, scheduling appointments for staff using the Outlook calendar system, copying, and making necessary arrangements for meetings. The Office Manager utilizes campus wide computer systems to generate reports and will become proficient in use of the department¿s AIM database.

This position processes invoices and payments to outside vendors and contractors, manages and maintains confidential records, and researches and compiles data for use in reports. The Office Manager maintains all account activity for accounts administered by Disability Services.

This position assists in the coordination of exams with students and faculty and ensures that students have equal access by following federal mandates (ADA, ADAAA and Section 504). Other duties include scheduling exams on test accommodation calendar, coordinates arrangements for sign language interpreters, completes hiring paperwork for student employees, and partners with the Testing Coordinator to procure exams in a timely manner, receive and store exams in a secure location, and returns exams per instructor¿s request. The Office Manager coordinates logistics for peer note-takers and classroom lab assistants and maintains related inventory of assistive technology.

The Office Manager Interacts positively withboth internal and external customers, projecting a positive, supportive and inviting image of the office and performs other duties as assigned by the Director of Disability Services.

DEPARTMENT INFORMATION

The University of Wisconsin-Stout recognizes disability as a dynamic aspect of our university community. Disability Services (DS) is committed to creating equal access and opportunity to all campus programs and services for persons with disabilities. Means of equal access are provided to students with documented disabilities to provide the opportunity to demonstrate their abilities and capabilities.

DS meets with students to identify barriers experienced in the learning and living environments and establishes individualized access plans to create inclusive environments. DS partners with academic departments, housing, student programs, and all other areas of the university to create an accessible university environment.

APPLICATION INSTRUCTIONS

Complete applications received by end of day, March 31, 2025 are ensured full consideration. Applications submitted after March 31, 2025 may be reviewed at the discretion of the search committee or until position is filled.

To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs

Required application materials:

• Cover letter (* See below)
• Resume or

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.¿¿

• 
  Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Applicants must complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at: https://kb.uwss.wisconsin.edu/21900

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

Search Chair: Britta Miller

Email: Millerbri@uwstout.edu

If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact:

Search Coordinator: Emily Ausman

Email: Ausmane@uwstout.edu

ADDITIONAL INFORMATION

Minimum starting hourly wage of $18.50, commensurate with qualifications and experience. A six-month probationary period is required. The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. UW-Stout is certified as a Family Friendly Workplace which recognizes market-leading employers for employee benefits and commitment to supporting children and families.

• Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/download/quickguideus.pdf
• To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)

UW-Stout is committed to nondiscrimination in its employment practices and to equal employment opportunity for all persons and does not discriminate against, harass or retaliate on the basis of race, color, creed, religion, age, sex (as defined in state and federal law), sexual orientation, national origin, ancestry, disability, pregnancy, marital or parental status, genetic information, arrest record, conviction record, military service, veteran status, use or nonuse of lawful products off the employer¿s premises during non-working hours, political affiliation, declining to attend a meeting or participate in any communication about religious matters or political matters, honesty testing, or any other category protected by law.

As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.

Employment is contingent upon the final candidate¿s completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidate and most recent supervisor(s) questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks.

Official transcripts required at time of hire.

In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information

INSTITUTIONAL OVERVIEW