What are the responsibilities and job description for the Outreach Events Coordinator - Continuing Education - 21617 position at University of Wisconsin System?
ATTENTION:
The Department of Continuing Education at the University of Wisconsin-Whitewater seeks an Outreach Events Coordinator (Outreach Specialist, OE009).
JOB DETAILS:
Join the Camps and Conferences team in successfully hosting over 10,000 youth annually through camps, conferences, events and lessons.
The Outreach Events Coordinator provides guidance for program planning, implementation, and evaluation, and event planning services. This position monitors all steps in the event planning process. The selected candidate will promote stable and productive relationships between the university and community. The Outreach Events Coordinator strives to expand and ensure access to programs, facilities, and educational services to diverse audiences. This position reports to the Camps and Conferences Director in Continuing Education.
QUALIFICATIONS:
Minimum Qualifications:
- Bachelor's degree
Preferred Qualifications:
- Experience with customer service
- Experience working with youth and/or camps
- Experience with ordering and procurement
- Experience working with event registration systems
- Experience using Microsoft Office Suite and Google Workspaces
- Experience working in a higher education environment
- Experience working with data management systems
Knowledge, Skills and Abilities:
- Ability to interact respectfully with people with diverse socioeconomic, cultural and ethnic background
- Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills
RESPONSIBILITIES:
- Plans and executes all steps in the event planning process to include but not limited to placing orders with catering, reserving rooms/facilities, and corresponding with directors to ensure a smooth camp experience
- Supervises the implementation of outreach-program-focused strategic planning initiatives and objectives
- Develops and implements operating policies and procedures to promote the outreach program in alignment with the strategic plan
- Reviews recommendations for and provides input on the design and development of new outreach programs or services
- Determines outreach program needs and the personnel resource allocation plan based upon requests from camp and conference directors
- Collaborate with other Continuing Education Services staff to manage event registration system information and answer registrant questions
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Be available nights and weekends, especially during the summer, to support camps operations
CAMPUS INFORMATION:
UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1,300 faculty and staff are devoted to the success of the university's 11,500 students at its main and Rock County campuses. The team provides high-impact practices and academic programs - online and in person - from associate to doctoral levels. Recognized nationally for affordability, inclusion, and career development, UWW serves approximately one-third first-generation students and boasts strength in many areas, especially business and education. The campus and community embrace the Warhawk Family spirit, supporting the university's arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access, more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities - a priority mission since the 1970s.
UW-Whitewater's campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as Wisconsin's Park Place.
Belonging and mattering are central to the university's culture, and UW-Whitewater strives to maintain an environment where individual and collective efforts are valued and celebrated. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.
ORGANIZATION INFORMATION:
The University of Wisconsin-Whitewater is part of the 13-campus University of Wisconsin System (https://www.wisconsin.edu).
Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).
Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and UW System Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.
The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.
For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see Annual Security and Fire Safety Report. If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.
COMPENSATION AND BENEFITS:
Well-qualified candidates can expect a starting annual salary within a range of $45,000-$47,000.
UW System employees receive an excellent benefit package. To learn more about the UW System's comprehensive benefit package, review the UW System Employee Benefits Brochure.
SPECIAL NOTES:
CONDITIONS OF APPOINTMENT:
University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization.
TO ENSURE CONSIDERATION:
For full consideration, please submit materials no later than March 5, 2025. The review of applications will continue until the position is filled. The most qualified applicants will be invited to participate in the next step of the selection process.
If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1024 or hr@uww.edu.
For questions regarding this position, please contact:
Susie Feuerstein
262-472-3192
feuersts@uww.edu
TO APPLY:
Only complete application packages will be considered. This includes online submission of the following documents:
- Cover Letter
- Resume
- Name and contact information for three professional references
This Job ID is 21617.
https://www.uww.edu/employment
Salary : $45,000 - $47,000
