Administrative Manager

Job Summary :

The Administrative Manager provides critical administrative leadership and support to advance the Economics Department's programs' goals and objectives.

This position is in the Department of Economics, a large, complex department in the College of Letters & Science, consisting of 1,600 undergraduate majors, 200 masters students & 130 PhD students. This position assumes delegated authority from the Department Administrator to run all of the day-to-day administrative processes necessary to keep the department operating optimally. This position serves as the liaison between the department and the L&S Administrative Regional Team (ART).

Responsibilities include :

Develop, coordinate, and manage administrative policies and procedures in support of the department's mission.

Establish and grow relationships with program coordinators, staff, faculty, L&S Administrative Regional Team (ART) and others across campus to ensure positive collaboration that aligns with department's needs and goals.

Participate in campus workshops and trainings to ensure department stays in compliance with all Federal, State and campus policies.

In partnership with Economics Department Leadership and L&S Administrative Regional Team (ART), supply funding sources for all financial and payroll transactions, keep track of all account balances and provide reports as necessary.

In partnership with Economics Department Leadership and L&S Administrative Regional Team (ART), procure all components necessary for department related research and teaching.

In partnership with Economics Department Leadership and L&S Administrative Regional Team (ART), lead the department's workshop program from inception to final payment.

Responsibilities : Manages a program and / or programmatic activities. Initiates, develops, and implements operational services that support a defined project, program, work unit, or function to advance program goals and objectives. May supervise staff and / or approve unit expenditures.

• 20% Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement
• 20% Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures
• 20% Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications
• 20% Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies
• 15% May assist in the development and monitoring of the unit or program budget and approve unit expenditures
• 5% Assistant Building Manager in charge of building keys, day to day building activities and attending campus-wide building manager meetings

Institutional Statement on Diversity :

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit : Diversity and Inclusion

Education : Required

Bachelor's Degreeor three years similar work experience

Preferred

Master's Degreein similar field

Qualifications :

This position requires high-level administrative experience in various program areas. The Administrative Manager must be able to work effectively with students, faculty, staff, outside guests and cross-campus partners; have knowledge of and experience with budgeting principles; and have knowledge of and experience with managing communications and administrative processes.

Required Qualifications :

Work Type : Full Time : 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration :

Ongoing / Renewable

Salary :

Minimum $57,000 ANNUAL (12 months)

Depending on Qualifications

The typical starting salary for this position is $57,000 - $80,240 depending on qualifications and experience. Employees in this position can expect to receive benefits such as generous vacation, holidays and paid time off; competitive insurance and saving accounts; and retirement benefits.

Additional Information :

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. University sponsorship is not available for this position.

How to Apply :

Please click on the "Apply Now" button to start the application process.

Applications must be submitted by the deadline date. To apply, please upload a cover letter and resume. Your cover letter and resume should reflect your experience for this position related to the qualifications section. Both materials will be used during our evaluation to determine your qualifications as they relate to the job. Please note your application materials may be used as a writing sample.

Selected applicants will receive an invitation to participate in interviews 7-10 days after the closing date. Second interviews may be needed, but will be determined at a later date. Once final applicants are identified, they will be asked to provide names and contact information for at least three professional references, including a current / most recent supervisor. References will not be contacted without advanced notice.

For questions on the position, contact : Tammy Herbst-Koel 608-890-4745

Contact : Tammy Herbst-Koel

tammy.herbst-koel@wisc.edu

Relay Access (WTRS) : 7-1-1. See RELAY_SERVICE for further information.

Official Title :

Administrative Manager(AD005)

Department(s) :

A48-COL OF LETTERS & SCIENCE / ECONOMICS / ECONOMICS

Employment Class :

Academic Staff-Renewable

Job Number : 312077-AS

Salary : $57,000 - $80,240