HR Generalist, L&S Administrative Regional Team

Job Summary :

The College of Letters and Science (L&S) is the heart of UW-Madison and home to a tremendous breadth and depth of departments and degree-granting programs in the humanities; natural, physical, and mathematical sciences; social sciences; and the computing, data, and information sciences. Join the L&S team in this HR Generalist role with an opportunity to make a positive impact by serving the needs of students, faculty, and staff.

Join the L&S Administrative Regional Team as an HR Generalist. In this role, you will be responsible for a dynamic array of responsibilities, directly serving the needs of one or more units in the college with day-to-day HR and payroll tasks. Areas of responsibility may include recruitment and onboarding coordination, processing hire and job change transactions, immigration and work authorization tasks, and managing payroll and benefit activities.

Reporting to the HR Manager, you will also contribute to the ongoing development of L&S HR services to ensure we are effectively meeting the needs of employees and units. This will include both individual and group process improvement work, including research, analysis, and implementation in a high-volume and fast-paced work environment.

We seek candidates who have a positive, collaborative, proactive problem-solving approach to working with faculty, staff, students and colleagues; exercise sound judgment and discretion in applying and interpreting policies and procedures; maintain a commitment to confidentiality; and embrace change and have a resilient mindset.

Responsibilities :

Provides human resources (HR) information and support to a work unit regarding more than one HR functional area to ensure timely and accurate transaction processing. Maintains personnel records and assists with work unit operational policy development.

• 20% Provides consultation, performs analytics, and / or maintains personnel files, communications, and materials for work unit through various mediums
• 40% Executes and audits work transactions and changes adhering to established policies and procedures to meet anticipated deadlines
• 20% Receives, responds to, and resolves employee questions and problems
• 5% Represents unit / program at institutional workshops, informational meetings, and training sessions
• 10% Contributes to the development, implementation, interpretation, and revision of work unit Human Resources policies and procedures according to institutional and legal rules and regulations
• 5% Prepares, submits, and processes immigration and employment authorization documentation for current and prospective employees to the appropriate entities

Institutional Statement on Diversity :

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit : Diversity and Inclusion

Education : Preferred

Bachelor's Degree or equivalent work experience preferred minimum

Qualifications :

Required Qualifications :

Minimum 1 year relevant experience in Human Resources, payroll, or related role

Proficiency with Microsoft Excel and Word or similar applications

Strong verbal and written communication skills

Strong attention to detail and the ability to independently plan, establish priorities, and accurately enter and manage information in web-based applications in a deadline-driven work environment

Ability to apply equity, inclusion and belonging practices throughout assigned responsibilities

Preferred Qualifications :

Demonstrated knowledge of and ability to navigate and utilize a Human Resource Information Systems (e.g. PeopleSoft, Workday, etc.)

Human resources and / or payroll experience in a higher education or similar setting

Experience with applying complex policies and procedures related to complex processes

Experience with improving processes, navigating change, and / or applying systems thinking to work

At UW-Madison, we are dedicated to building a diverse, inclusive and authentic workplace. If you are excited about this role but are unsure if your past experience aligns with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this role.

Work Type : Full Time : 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration :

Ongoing / Renewable

Salary :

Minimum $55,000 ANNUAL (12 months)

Depending on Qualifications

The typical starting salary for this position is $55,000 - $74,000 depending on qualifications and experience. Employees in this position can expect to receive benefits such as generous vacation, holidays and paid time off; competitive insurances and saving accounts; and retirement benefits.

Additional Information :

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. University sponsorship is not available for this position.

How to Apply :

Please click on the "Apply Now" button to start the application process.

Applications must be submitted by 11 : 55pm on January 5th, 2025. To apply, please upload a cover letter and resume. Your cover letter and resume should address how your skills, knowledge and abilities are transferrable to the qualifications of this role. Please note your application materials may be used as a writing sample.

Selected applicants will be invited to participate in virtual interviews (via Zoom) to be held approximately 7-10 days after the posting closes. Those moving on to second round interviews will be invited to participate in in-person interviews at UW-Madison about a week later. Once final applicants are identified, they will be asked to provide names and contact information for at least three professional references.

For questions on the position, contact Stella Luong, stella.luong@wisc.edu

Contact : Stella Luong

stella.luong@wisc.edu

608-262-9966

Relay Access (WTRS) : 7-1-1. See RELAY_SERVICE for further information.

Official Title : HR Generalist(HR010)

Department(s) :

A48-COL OF LETTERS & SCIENCE / ADMINISTRATION / ADMIN

Employment Class :

Academic Staff-Renewable

Job Number : 308854-AS

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website :

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Salary : $55,000 - $74,000