What are the responsibilities and job description for the Administrative Associate - Science Institute position at University of Wyoming?
Administrative Associate - Science Institute
The University of Wyoming invites diverse applicants to consider our employment opportunities. We are also especially interested in candidates who have experience working with diverse populations and/or diverse initiatives.
The UW Science Institute is hiring a full-time Administrative Associate who will primarily be responsible for administrative tasks involving the institute's research programs and operations which include an undergraduate research program (WRSP), specialized research service center facilities, research centers, and research grants.
Our unit is extremely collaborative and all of our research programs also have educational components. As such, this position will work closely and collaboratively with the existing Administrative Associate who is primarily responsible for the educational programs and operations of the Science Institute.
This is a service-oriented position that involves working directly with students and faculty. Major duties will include but not be limited to scheduling, event planning, travel management, management of proposals and applications, purchasing, limited finance duties involving credit card management, and limited HR duties involving hiring and payroll for student employees.
JOB TITLE:
Administrative Associate - Science Institute
JOB PURPOSE:
Provide, under very limited supervision, project leadership and assist with directing the operational, financial, personnel and planning functions of a large/complex designated unit requiring the use of considerable independent judgment, originality, and application of management and human relations skills. Autonomously oversee and/or coordinate complex administrative tasks that substantially impact operations within and outside the unit/program.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Oversee and/or perform complex administrative tasks that substantially impact operations within and outside the unit/program for a significant percentage of time.
- Provide project leadership; independently assist with directing the operational, financial, personnel and planning functions of a large/complex designated unit; serve as mediator with other University departments, external individuals and groups.
- Research, conduct or respond to complicated inquiries and situations relative to the designated unit or program; analyze and integrate statistical or other assistive data; prepare detailed reports and documentation.
- May arrange or conduct symposia, conferences and meetings including design and implementation of agenda, selecting speakers/facilitators, publicity and marketing; conduct related follow-up assessments.
- Oversee management of unit/program files and records; serve as primary resource person in interpreting policies and procedures.
- Initiate, manage and control designated planning or budgetary projects relative to the unit or program; may solicit and manage funds for research or related agreements.
- Assist with establishing or revising policies, systems, methods and procedures; prepare related documentation including the design and implementation of computer programs, as appropriate.
SUPPLEMENTAL FUNCTIONS:
- Serve on University or external committees representing supervisor or program, as directed.
- Maintain confidentiality.
COMPETENCIES:
- Attention to Detail
- Consistency
- Independence
- Judgment
- Service Orientation
- Work Prioritization & Management
REMOTE WORK ELIGIBILITY:
This position provides vital support to campus constituents and requires the successful candidate be available to work on campus. However, flexible work schedules and partial remote work agreements are standard departmental practice.
MINIMUM QUALIFICATIONS:
Education: Bachelor's degree or an equivalent combination of education and work experience
Experience: 2 years progressively responsible experience in roles with significant administrative, clerical, accounting, or human resources responsibilities
Other Requirements: Valid driver's license with a motor vehicle record (MVR) compliant with the University Vehicle Use Policy.
DESIRED QUALIFICATIONS:
- Ability and desire to work in a collaborative team environment
- A commitment to fostering a safe and welcoming environment for students, faculty, and staff
- Ability and desire to obtain proficiency in new systems, software, and procedures
- Intermediate knowledge/skill of the Microsoft Office Suite including Word, Excel, and Teams
- Working knowledge/skill in use of email and calendaring systems
- Communicate effectively both orally and in writing with a wide range of individuals and constituencies
REQUIRED MATERIALS:
Complete the online application and upload the following for a complete application: cover letter, resume or C.V. and contact information for four work-related references.
The successful candidate must be eligible to work in the United States, as sponsorship for work authorization or work visas is not available for this position.
HIRING STATEMENT:
UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu.
ABOUT LARAMIE:
The University of Wyoming is located in Laramie, a town of 30,000 in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its university, helping to make it a leader in academics, research and outreach. The university has state-of-the-art facilities in many areas and the community provides the advantages of a major university.
Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado's Front Range, a bustling group of metropolitan cities including Denver, Boulder, and Fort Collins. This beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/
Job Identification: 250135
Apply Before: 01/31/2025, 06:59 AM
Job Schedule: Full Time
Locations: 16 & Gibbon, Laramie, WY, 82071, US
Posted Salary Range: $42,500 to $45,000
Schedule (Hours Per Week): 40
Travel: No
To apply, visit https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/250135/?lastSelectedFacet=TITLES&selectedTitlesFacet=Part-Time Worker;Faculty/Academic;Classified Staff;Administrative/Executive
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Salary : $42,500 - $45,000
