What are the responsibilities and job description for the University Prep Schools Receptionist position at University Prep Schools?
Job Summary
The Receptionist serves as a primary source of administrative support for the school and is the first line of contact for parents, staff members, students, and visitors. As such, the Receptionist provides front-desk administrative support at the school, coordinates with the School Operations Team to complete tasks as needed, and helps respond to the needs and concerns of parents, staff members, students, and visitors.
Duties and Responsibilities
The primary duties and areas of responsibility include, but are not limited to, the following:
- Welcomes parents, students, staff and visitors to the school, provides information, as required by the principal, to those calling or visiting the school.
- Addresses parent, student, staff, and visitor concerns and assists with problem-solving
- Serves as an integral member of the School Operations Team and assists with all tasks within the scope of school operations
- Maintains confidentiality of parents, students, staff, and visitors when addressing sensitive matters
- Shares relevant information with School Operations Manager/Director and principal or the appropriate member of the Operations Team or Central Management in a timely manner
- Communicates relevant information to parents, students, and staff as required by principal and School Operations Manager/Director
- Primary person responsible for staffing the front desk, monitoring and ordering supplies, as requested by the principal and Operations Team, and handling all mailing requirements for the building
- Provides data entry and ensures accurate and timely student attendance records are maintained by advisers
- Helps maintain records and documents for school and district compliance, both physically and through computerized systems
- Helps develop and maintain program schedules, calendars, and class rosters
- Responds to staff questions and assists with administrative tasks
- Assists School Operations Manager/Director with special projects and general tasks as needed
- Helps coordinates fundraising activities and manage lunch balances
- Displays pleasant, professional demeanor at all times
- Contributes to the development of a positive staff culture
Education
- High school diploma or equivalent.
- Proficient in Microsoft Office Suite and Mac or PC platform (as applicable to location)
- Experience in database management preferred, particularly student information systems (PowerSchool)
Desire Competencies
- Friendly, warm, outgoing
- Enjoys building relationships
- Responds well to direction
- Takes initiative
- Responsible, well-organized, and attentive to detail
- Follows through on simultaneous projects
- Works well as a member of a team
