What are the responsibilities and job description for the Administrative Assistant position at University Radiology?
Overview
Sign-on Bonus Now Being Offered to Eligible New Hires!**
University Radiology, the largest provider of subspecialty radiology and teleradiology services in NJ, is comprised of over 180 Board Certified radiologists with advanced U.S.-based training and expertise in all modalities and all subspecialty areas. In operation for more than 60 years, University Radiology staffs, manages and provides preliminary and final subspecialty interpretations and consultative support for hospitals, imaging centers and other medical facilities, and serves as the academic radiology faculty at Rutgers Robert Wood Johnson Medical School. Our physicians interpret over 2.1 million radiology procedures per year.
Responsibilities
University Radiology is seeking a Full-Time Administrative Assistant Monday - Friday to support our Executives and Radiologists in our East Brunswick, NJ Business Office.
The responsibilities include, but are not limited to the following:
- Coordinates Radiologists and Executives participation at hospital and other associations' events through TeamSanp and with the event contact, via Physician leadership’s
- Maintains event spreadsheet, to include details, cost and prior participation.
- Files events accordingly.
- Posts and manages event either via email or on Teamsnap.
- Submits payment for event, to include cost break down for tax purposes.
- Schedules meetings, conference rooms and Zooms, as requested by C-suite and Radiologists.
- Manages expense reimbursements for the administrative assistants using expense software, ensuring all receipts and expenses are complete.
- Obtains signatures via DocuSign, stamp or hand.
- Orders and prepares for Radiologists/Executive lunches and all Business Office dinner meetings.
- Handles and reports on Admin. Petty Cash.
- Handles donations, gifts and announcements for deaths and births, on the group level.
- Notifies Radiologists on Hospital suspension notices and tracks until complete.
- Clears and distributes faxes from administrative fax folder.
- Opens and sorts administrative mail.
- Sends out mailings via UPS, regular mail or interoffice mail.
- Photocopies, faxes and scans.
- Maintains confidentiality of sensitive information
- Provides coverage for the other Administrative Assistant as needed
Qualifications
- Expert level Microsoft office skills
- Strong time management skills and the ability to multi-task
- Expert organization skills with the ability to prioritize work
- Confidence and outgoing personality
- Detail Oriented
- Dependable
Benefits
University Radiology offers a comprehensive benefits program including medical, dental and life insurance, 401k/pension, and profit-sharing plans, generous paid time off policy and more.
Join our growing team!
University Radiology is an Equal Opportunity Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
