Associate Department Director

The University System of Georgia (USG) is comprised of 26 higher education institutions as well as the University System Office (USO). Within the USO, our administrative operations are primarily housed in the Trinity Washington Building located in downtown Atlanta. Our Information Technology Services (ITS) division is located in Athens. The University System of Georgia Shared Services Center (SSC) is located in Sandersville. The Georgia Public Library System is located in Atlanta. The Georgia Archives is located in Morrow. The State of Georgia Records Center is located in Austell.

The Associate Controller is responsible for multiple areas in financial accounting and reporting operations. This position encompasses a wide range of financial management duties, including accounts payable, travel, general ledger, treasury, and grants accounting.

Additionally, the Associate Controller provides leadership and oversight for key financial functions such as accounts receivable, capital assets, benefits reconciliation, and financial reporting. Reporting directly to the Controller, this role ensures regulatory compliance, enhances operational efficiency, and contributes to the organization's fiscal integrity.

The Associate Department Director assists with the overall budgetary, financial, operational, and personnel functions of an administration or academic department. Associate Department Director's formally directs the work of employees (FLSA exempt and FLSA non-exempt positions). The position acts for the Department Director in their absence. The Associate Department Director reports to a Department Director.

• Prepare or approve journal entries as appropriate.
• Ensure compliance with applicable laws, policies, generally accepted account principles and organization procedures.
• Assist in implementing new GASB pronouncements affecting areas or responsibility.
• Compile and analyze financial information to prepare entries to accounts, documenting business transactions.
• Perform day-to-day treasury functions, including administrator functions for the online banking portal.
• Ensures a strong system of internal control, including segregation of duties, monitoring access, and review of required reconciliations.
• Assist with periodic and annual reporting responsibilities including but not limited to Budget to Actuals, Transparency in Government Act, Budgetary Compliance Reporting, Schedule of Expenditures of Federal Awards, and Annual Financial Report.
• Assist with or direct preparation of audit schedules and other audit information as requested;
• Review, investigate, and correct errors and inconsistencies in financial entries, documents, and reports.
• Serve as backup for centralized payroll and benefit funding.
• Participate in and submit recommendations for improving the organization's accounting operation.
• Assist in monthly and annual close procedures.
• Assist in developing policies and procedures.
• Perform analysis to determine trends, estimates, and significant changes and write narrative reports explaining findings.
• Serve as the backup for Controller.
• Provide guidance and supervision for other staff within Business Services.

• Master's degree in a financial-related field or CPA required.
• Over five years of related experience required.
• At least two years of supervisory experience is required

• Knowledge of federal and state laws, rules and regulations impacting higher education and/or public library services.
• Knowledge of process improvement theories and practices.
• Knowledge of Board of Regents policies and procedures.
• Knowledge of University System of Georgia policies and procedures
• Knowledge of budget management principles
• Knowledge of professional and governmental accounting standards.
• Knowledge of the Official Code of Georgia, Annotated.
• Knowledge of best practices in higher education and/or library management.
• Knowledge of computers and job-related software programs.
• Knowledge of Microsoft Office possesses at least an intermediate level of Excel
• Skill in written communication to executive and subject matter experts.
• Skill in collaborating with multiple constituents.
• Skill in decision making and problem solving.
• Skill in interpersonal relations and in dealing with the public.
• Skill in oral and written communication.
• Ability to respond diplomatically to sensitive and critical issues.
• Ability to effectively multi-task.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at

Offers of employment are subject to federal and state laws, as well as the statutes, rules, and regulations of this institution, and the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG). These Bylaws and Policies are available for inspection upon request.

The University System Office is an equal employment, equal access, and equal opportunity employer. It is the policy of the University System Office to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).

For questions or more detailed information regarding this policy please contact the University System Office Human Resources at 404.962.3242. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources.

Offers of employment are subject to a background investigation, including criminal records history, to determine eligibility for employment. Additionally, credentials and employment history stated in your application materials are also subject to verification.

Based on the duties and responsibilities associated with this position, a credit check is required and will be conducted under the provisions of the Fair Credit Reporting Act (FCRA).
The University System Office holds the sole discretion in assessing eligibility for employment.