What are the responsibilities and job description for the Office Manager position at Unwell?

Position Overview :

We are seeking a detail-oriented and proactive Office Manager to support our growing team. In this role, you will be responsible for managing day-to-day operations at two office locations, ensuring the offices are running smoothly and the team is set up for success . Your role is pivotal to maintaining a welcoming, efficient, and well-organized environment for our team and visitors. The ideal candidate will be a strong communicator with a passion for organizing and maintaining a functional and positive office environment.

Key Responsibilities :

Vendor Management :

Serve as the main point of contact for vendors including craft services, cleaning crews, parking services, alarm company, and more.

Ensure timely restocking of kitchen supplies; maintain relationships with facilities vendors to ensure service levels are met.

Office Operations & Policies :

Educate and enforce office policies; support new hires and guests in accessing the building and getting situated.

Monitor and maintain office supplies and facilities inventory to ensure office is stocked and ready for daily use; coordinate with outside vendors as-needed.

Oversee the general upkeep of both offices, ensuring they are clean, organized, and safe.

Track office-related expenses and work within the established budget for supplies, vendor services, and events. Provide regular reports on expenses and suggest ways to optimize costs.

Event & Team Support :

Support execution of in-office events and team gatherings, including logistical support, meals and office preparation.

Support team members during onboarding, offboarding, and as-needed (e.g., ordering supplies, training on office equipment, obtaining equipment back during offboarding, etc.)

Facilities Management :

Oversee the facilities maintenance; liaise with facilities vendors to ensure both offices are properly equipped for daily use.

Manage scheduling for room and equipment usage; provide support when needed for Zoom / conferencing needs.

Ensure safety and emergency procedures are in place, including fire safety equipment and emergency exits.

Qualifications :

3 years of experience in office management, ideally in a creative or entertainment environment.

Must be adaptable and flexible, able to handle both day-to-day operations and last-minute requests.

Strong attention to detail and organizational skills with the ability to manage multiple tasks and priorities.

Excellent communication and interpersonal skills; ability to manage vendor relationships and be a friendly face to all who enter our offices.

Proficient with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite

Ability to work independently and as part of a team in a fast-paced environment.

Why Join Us?

This is an exciting opportunity to be part of a fast-growing media and entertainment company that is scaling its operations across multiple divisions. You'll play a key role in maintaining the smooth operations of both our business and production offices.

We offer a collaborative and fast-paced environment, competitive compensation, comprehensive benefits, and opportunities for professional development. If you thrive in a dynamic setting, have a great attention to detail, are hyper-organized, and want to make an impact, we encourage you to apply!

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