What are the responsibilities and job description for the AP / AR Clerk position at UPG Electrical?
Primary Duties And Responsibilities
Accounts Payable (AP):
UPG Electrical is an equal opportunity employer committed to a diverse and inclusive workforce.
Accounts Payable (AP):
- Receive, review, and enter vendor invoices into the accounting system.
- Match invoices with purchase orders and packing slips.
- Prepare and process payments to vendors by check, ACH, or credit card.
- Maintain vendor files and resolve invoice discrepancies.
- Generate and send customer invoices.
- Record customer payments and apply to appropriate accounts.
- Monitor aging reports and follow up on past due accounts.
- Communicate with customers regarding account balances and payment status.
- Answer and direct incoming phone calls in a professional and courteous manner.
- Greet and assist visitors at the front desk.
- Sort and distribute incoming mail; prepare outgoing mail and packages.
- Maintain a clean and organized front office and reception area.
- Assist with filing, scanning, and maintaining accounting and administrative records.
- Order office supplies and maintain inventory levels.
- Provide administrative support to accounting and other departments as needed.
- High school diploma or equivalent; additional coursework in accounting or business preferred.
- 1 years of experience in AP/AR or general office work.
- Basic understanding of accounting principles.
- Proficiency in Microsoft Office, especially Excel; experience with accounting software a plus.
- Strong attention to detail and organizational skills.
- Excellent communication and interpersonal skills.
- Ability to manage multiple tasks and prioritize workload effectively.
- Office setting, Monday–Friday during standard business hours.
- Regularly seated at front desk; may require occasional lifting of office supplies or files.
UPG Electrical is an equal opportunity employer committed to a diverse and inclusive workforce.