Admin Assistant - Intermediate

Are you looking for a long-term career path with room to grow? The System Integration Services Administration is looking for a new Admin Assistant – Intermediate to support their Surgery service line, Orthopedic service line, Neurology/NeuroSciences service line, and the Emergency Medicine service line. 

This position will be supporting multiple individuals - multi-tasking, organization, and good communication skills is a must. Apply today!

Schedule: Monday – Friday from 8:00 a.m. – 4:30 p.m., schedule could be flexible. No weekends or holidays.  

Purpose:
Under general supervision, provides varied administrative support to a department, a group of professionals or multiple departments.

Responsibilities:

• Under general direction, provides varied administrative support to a department or group of professionals.
• May make travel arrangements.
• Maintains various accounting and budgetary records (i.e., completes expense reports).
• Collects, compiles, and analyzes moderately complex data and information.
• Composes straightforward written descriptions of results.
• Research, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
• May also perform all responsibilities of an Administrative Assistant - Associate:
  • Performs routine clerical functions, such as copying, sorting, filing, and typing.
  • Sets up and maintains varied office files, logs, and records office activities.
  • Orders office supplies and maintains office equipment.
  • Answers, screens, and routes incoming calls and messages.
  • Responds to routine questions.
  • Greets, screens, and directs visitors to appropriate staff member.
• Reviews administrative procedures and interprets them for employees.
• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
• Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
• Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).