What are the responsibilities and job description for the Substitute Secretary position at Upper Arlington Schools?
UPPER ARLINGTON CITY SCHOOLS JOB DESCRIPTION
Position: Substitute Secretary
Salary: $19.79 p/hour
Reports to: Principal and or designee
Description:
Performs a variety of clerical and secretarial duties for the efficient and effective operation of office functions. Coordinate office and other activities for the betterment of students, instructional staff, support staff as well parents and members of the community
NOTE: The below lists are not ranked in order of importance
Qualifications:
High school diploma or general education degree (GED)
One to two year related experience
Such alternatives to the above qualifications as the Supervisor and/or Board of Education may find appropriate
Required Knowledge, Skills, and Abilities:
Ability to work effectively and positively with others
Ability to communicate ideas and directives clearly and effectively both orally and in writing
Effective active listening skills
Organizational, time management and problem solving skills
Ability to generate correspondence and work independently
Ability to operate office equipment, e.g., copier, fax
Computer skills
Multitasking skills
bility to utilize appropriate computer software and programs
Knowledge of modern office practices, procedures and equipment
Ability to prioritize and complete job assignments
Ability to communicate with all types of people
Understand and perform duties within scope of authority
Proper telephone techniques and etiquette
Such alternatives to the above required knowledge skills and abilities as the Supervisor and/or Board of Education may find appropriate
Essential Functions:
Assist in the coordination and implementation of security measures to ensure safety of students, staff and school community members
Receive, screen, route or reply to all mail and email communications as appropriate
Receive and screen phone calls and visitors to the as necessary
Provide information and direct phone calls and visitors to proper place/person in school/district
Receive and account for all monies collected as appropriate
Assist in recording student attendance and daily attendance reports as appropriate
Enroll, register, and withdraw students as appropriate
Schedule appointments and maintain calendars for meetings, conferences and building/ program use
Coordinate a variety of office functions and communications; prepare and accurately maintain a variety of reports, records and files related to students, staff, operations and activities.
Prepare transcript requests, including those for withdrawn students as appropriate
Maintain records for visitors to building and student check in and check outs as appropriate
Administer first aide and assist with school health clinic as needed as appropriate
Contact parents/emergency contacts when needed and appropriate
Prepare both statistical and routine reports, memoranda, bulletins, etc. as appropriate
Maintain and account for requisitions and purchase orders as appropriate
Coordinate maintenance, repair, and supplies for copy machine, fax machine and other office equipment as appropriate
Distribute and collect staff leave forms and process time sheets for building as appropriate
Contact parents of students who have not reported to school by designated time as appropriate
Use EMIS for registration, etc. as appropriate
Assist with building purchase order process including requisitions, supply and inventory as appropriate
Maintain student EMIS information, e.g., change of address, phone number, guardian, medical history, etc. in student management system and learning management system as appropriate
Make contacts with the public with tact and diplomacy
Maintain respect at all times for confidential information
Interact in a positive manner with staff, students and parents
Attend meetings and in-services as required
Promote good public relations and customer service
Such alternatives to the above essential functions as the Supervisor and/or Board of Education may find appropriate
Other Duties and Responsibilities:
Respond to routine questions and requests in an appropriate manner
Prepare supply, material, and equipment requisitions
Coordinates building testing programs as requested by building supervisor.
Assist with student scheduling
Issue appropriate passes to students
AESOP assistance as requested by supervisor
Student handbook assistance as appropriate
Prepare academic progress reports
Order and distribute departmental and individual classroom supplies, teacher and student handbooks
Perform other duties as assigned by the building administrator or Superintendent
Equipment Operated:
Copy machine
Calculator
Computer/printer
Fax machine
Telephone/cellular phone
Postage machine
Other office equipment as needed
Additional Working Conditions:
Exposure to blood, bodily fluids, and tissue
Exposure to loud noises
Interactions with unruly children
Repetitive hand motion, e.g., computer keyboard, typing
Interruption of duties by students, visitors, staff and/or telephoning
Frequently move and position self as necessary to access and operate equipment
Frequently move around workspace and travel throughout school building
Employee shall remain free of any alcohol or non-prescribed controlled substance, use in the work place throughout his/her employment with the District.
This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent. The incumbent will be required to follow the instructions and perform the duties required by the incumbent’s supervisor and or appointing authority.
The Upper Arlington City School District Board of Education does not discriminate on the basis of race,color, national origin, sex, including sexual orientation and transgender identity, disability, age, religion,military status, ancestry, genetic information, or any other legally protected category, in its programs andactivities, including employment opportunities.
Salary : $20
