What are the responsibilities and job description for the Community Affairs Clerk - Part Time position at Upper Darby Township?
Upper Darby Township has an immediate opening for a part-time Community Affairs Clerk. The clerk is responsible for processing and maintaining paperwork and performing clerical functions related to towed vehicles, abandoned vehicles, PennDOT documents, handicapped parking assessments, and community safety education. The clerk also maintains the cleanliness of the office. The clerk routinely interacts with the public, Township Officials, and other police personnel in person and over the telephone.
Specific duties of Community Affairs clerk include:
- Answering telephone calls incoming to the Community Affairs Office and greeting visitors who enter the sub-station.
- Directing callers and visitors to the appropriate person, or department, to receive services not available in the Community Affairs Office.
- Maintaining the database of towed vehicles and serving as the initial point of contact for the various towing vendors to ensure that towing records match up.
- Prepares the various versions of the Pennsylvania 952 Form for each abandoned auto case as required by state law.
- Creates or amends all abandoned auto reports in the police records management system. Ensures that duplicates are found and reports are in good order.
- Prepares and mails a certified letter to the owner of all vehicles under investigation for potential abandoned status.
- Prepares all seized driver’s license cards and vehicle registration plates to be shipped back to PennDOT offices in Harrisburg. This involves a Pennsylvania DL 640 form and a certified mailing.
- Scans the State Accident Report system for cases that involve towed vehicles. After ensuring that they are in the towed vehicle database, efforts are made to ensure proper disposition that are reflective of Township duties.
- Prepares Handicapped parking surveys for Township action.
- Prepares Traffic studies and surveys for Township action.
- Prepares literature for distribution at schools and other community education events.
- Cleaning, stocking, vacuuming, and trash removal as needed for the office.
