Executive Administrative Assistant

All applicants must complete an employment application and submit it to the District’s Human Resources Department. Incomplete applications will not be considered, visit the District’s website at www.utrwd.com/join-our-team to obtain an application and for instructions on how to apply.

You may submit an electronic copy of your resume with, but not in lieu of, the application.

Position: Executive Administrative Assistant

Starting Hourly Range: $26.85 to $33.83 (DOQ)

Direct Supervisor: Chief Administrative Officer

Department: Administration

Normal Work Hours & Location: 8:00am to 5:00pm – Monday thru Friday – Admin Bldg. (900 N. Kealy, Lewisville, TX)

Position Function: Under the direction of the Chief Administrative Officer and working closely with the Assistant to the Executive Director performs both, general and specifically assigned administrative duties in support of the Executive Director, Chief Operating Officer, District Engineer, and other members of the Executive Staff.

Typical/Essential Duties:

• Performs administrative duties by performing computer word processing (to include typing memos, letters, agendas, reports, and contracts as requested) organizing and filing pertinent information, maintaining department files, taking notes and transcribing Board minutes, copying information, and making travel arrangements for meetings, seminars, and conferences, track and manage expense report submissions.
• Plan, coordinate, and execute the tasks leading up to monthly Officers and Board of Directors meetings and executive staff meetings. Prepares agendas and Board packets prior to meeting dates.
• Receives Board Members, District Members, and guests into the Executive Suite, maintaining the highest standards of hospitality and efficiency. Coordinates and responds to inquiries and requests from such senior members, staff, and guests, whether in person or by phone.
• Performs administrative duties required to assist in the completion of varying types of special projects by researching, reviewing, and monitoring information, inputting data, and assisting with the preparation of summary reports.
• Assists the Executive Director and other members of the Executive Staff with providing necessary correspondence for Public Officials, Board of Directors, Members/Customers, General Public and others by assisting with the preparation of necessary reporting documents and other informational materials as needed or requested.
• Assists with setting up meetings by contacting individuals who are expected to be in attendance and then coordinating meeting dates and times, reserving and setting up meeting/conference rooms, and assisting with the preparation of presentations documents and other meeting materials. Reviews and completes the final review of all documents that have been scanned into the Laserfiche Program.
• Performs back-up secretarial support duties for other departments when needed by answering telephones, receiving and distributing mail, obtaining signatures, as well as other duties as assigned.

Minimum Qualifications / Experience

• Associate’s degree is required. Bachelor’s Degree in a related field is preferred.
• Six (6) years of similar work-related experience working for Water/Wastewater utility or municipal government is required.
• Must have knowledge and experience related to general office practices, duties, and processes.
• Must be competent in the use of Microsoft Office computer software (Word, Excel, and Power Point)
• Must be able to read contracts, resolutions, task orders, and other work-related documents.
• Must have the ability to create/type letters, memos, agendas, minutes, and reports using Microsoft based computer systems.

Must be able to pass applicable pre-employment Drug Screen, Physical, and Background Checks.

*Apply online www.utrwd.com/join-our-team

Job Type: Full-time

Pay: $26.85 - $33.83 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Commute:

• Lewisville, TX 75057 (Required)

Work Location: In person

Salary : $27 - $34