Human Resources Administrator

Job Summary

Manage and administer the Human Resources functions within the Department of Medicine, acting as a liaison with the main Human Resource Office, MedBest, Payroll Services, Office of Diversity and Inclusion and Employee/Labor Relations. Also assist other departments as an information resource. Supervise Human Resources Assistant to coordinate and manage HR functions.

Physician Recruitment

Coordinate and assist in the recruitment of new physicians/faculty on State or Research Foundation, including:

• Complete all necessary paperwork, Position Requisition/Approval Document (Form F1), Documentation/Waiver of Search, appointment forms, etc.
• Complete State or Research Foundation offer letters, submitting to Deans Office for approval
• Send new faculty privileges information, follow up on privileges status, assist in obtaining necessary documentation
• Send MSG and state benefits information to prospective physicians, answering questions or referring to appropriate parties
• Meet with new faculty to complete MSG onboarding
• Work with immigration attorneys to obtain necessary visas for incoming new faculty, provides documentation, completes forms, places recruitment ads, etc.
• Submits memos to Deans Office for approval for faculty changes in status, ALR continuation, etc.
• Request malpractice coverage and terminations for physicians
• Notify UUMAS for new physician enrollment for insurance credentialing purposes.
  
  

Recruitment of support staff for Research Foundation and MedBest, including:

• Complete all necessary paperwork, including F1s, position questionnaires, appointment forms, change forms, postings, advertisements, Documentation of Search for Office of Diversity and Inclusion paperwork, etc.
• Review resumes, interview, check references and select candidates, and/or recommend appointments.
• Coordinate with appropriate Human Resource Department (MedBest, State RF).
• Make recommendations regarding staffing needs and assisting with the interview process if requested
• Serve as an informational resource for MedBest and other Departments as requested
• Update Self-Serve system with location information and supervisor changes
  
  

Employee Relations

• Conduct Investigations on employee relations issues
• Recommend appropriate steps in the Progressive Discipline process and carry out the process (MedBest Staff).
• Inform appropriate chain of command and HR office of Employee Relations issues
• Provide training and coaching to supervisors to address performance and behavior issues (counseling, formal counseling, terminations)
• Handle terminations of MedBest employees
  
  

Benefits Administration

• Assist in the distribution of employment and benefits materials to new staff and physicians
• Answer questions regarding benefits or refer to appropriate party
  
  

Compensation

• Coordinate Research Foundation and MedBest Annual Salary Plan: organizes and makes recommendations
• Facilitate promotions, reclassifications, and salary Equity reviews and submit supporting paperwork and documentation
• Develop salary recommendations for State, MedBest, and RF employees for discretionary or equity increases, making salary comparisons, keeping a departmental database of salary information
• Keep Department employee database up to date
• Calculate and submit pay differentials for hired nurses. Submit changes in employee status, salary increases, etc. for RF and MedBest employees
  
  

Research Administration

• Assist investigators by supplying them with budget information and figures as requested, fringe benefits rates
• Calculate payroll sources and allocations of salaries
• Assist Research Accounting with IFRs, cost sharing forms and contacting investigators for compliance issues
• Sign and submit reports
• Certify effort reporting for Department
• Complete employee change forms after calculating salary allocations
  
  

Performance Evaluations

Payroll/Timekeeping

Minimum Qualifications

Bachelor's Degree in a related field and 4 years related experience, including 2 years supervisory experience, or Certificate in Human Resource Management.

Preferred Qualifications

Masters Degree and at least 4 years of progressively responsible Human Resource and previous supervisory experience.

Work Days

Monday through Friday daytime hours

Message To Applicants

Our benefits package includes health, dental and vision insurance, eligibility for employer 401k funding after 1 year (3% quarterly/5% annual on vesting schedule), tuition reimbursement, generous paid time off, including vacation and personal time, paid sick leave, holidays and floating holidays.

L5: $92,000 - $147,004

Please note the salary information shown is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as internal equity, market and business considerations. The salary range depicted is based on full time, 1.0 FTE and would be prorated accordingly for less than 1.0 FTE.

Recruitment Office: MedBest Medical Management