Medical Front Office Administrative Assistant

Job Summary: Responsibilities include welcoming patients to the office, complete check in process by verifying patient identity, address, ensuring that accurate insurance and all other demographics are loaded in the Epic EMR system. Ensures prior authorizations for visits are in place prior to patient being seen. Obtain required signatures and collect co-payments. Balance daily payment entries against daily computer totals for all activities on patient account. Discuss balances with patients at check-in and/or check-out time. Schedule follow up and/or referral appointments at patient check out. Responsible for managing the No Show appointments making sure patients are not lost to follow-up. Answer phones and manage communications with patients, providers, staff, insurance companies, and other outside entities. Effectively communicate and accurately document via Epic EMR system relaying messages to Physicians and Patient Care team. Manage patient schedules, incoming and outgoing referrals. Obtain insurance authorizations for special testing and working the Epic work queues, following up with outside offices to be sure patients receive their appropriate appointments. Demonstrates good verbal and nonverbal communication skills. Scanning, monitoring incoming faxes, and other miscellaneous administrative tasks as assigned by supervisor. Responsible for ensuring a clean and safe environment for patients and staff. Ability to multi-task and be organized. Maintains patient confidentiality. Ensure patient records are managed according to HIPAA and regulatory requirements. Work with CIOX on timely release of information requests. Other duties as assigned within scope and standards of practice. Minimum Qualifications:

Associates Degree or pertinent college level courses and two years of administrative/office management experience. Will consider equivalent combination of education and experience.

Preferred Qualifications

Computer literate, self-starter, highly motivated candidates with friendly, outgoing personality, and excellent customer service skills required. Extensive knowledge of various health insurance plans preferred. Experience as a Medical Office Receptionist within an OB GYN office preferred. Previous Epic EMR experience preferred.

Work Days

Monday - Friday Variable between 7 am and 7 pm

Message To Applicants

Our benefits package includes health, dental and vision insurance, eligibility for employer 401k funding after 1 year (3% quarterly/5% annual on vesting schedule), tuition reimbursement, generous paid time off, including vacation and personal time, paid sick leave, holidays and floating holidays.

$1,000 sign on bonus offered, 1/2 to be paid at 90 days and 1/2 at 6 months of active employment.

G3: $16.00 - $25.88

Please note the salary information shown is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as internal equity, market and business considerations.

Recruitment Office: MedBest Medical Management