What are the responsibilities and job description for the Office Assistant 2 position at Upstate Medical University?
Job Summary
The Office Assistant 2 will assist the manager with supporting technical staff with the coordination of medical record scanning, quality review and resolving various types of work problems. Duties shall include but are not limited to: monitoring document distribution and maintaining various data bases, daily/monthly production reports, statistics, etc. Will scan in the most difficult reports and work as a liaison with clinic staff to ensure the integrity of records within EMR. Assist with training of new staff members. Good communication skills and organizational skills required. Must be able to answer phones, use keyboard and scanning equipment. Must be able to bend, stretch, and lift 25 lbs. of medical records.
Minimum Qualifications
For consideration for this title, you must meet one of the following minimum qualifications:
NYS Department of Civil Service Eligible list or eligible for transfer
Or
Promotional
Must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service as an office assistant, clerical or keyboarding title allocated to Grade 5 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm
Open Competitive (Non-competitive, NY HELPS) Qualifications
One year of clerical experience
Work Days
Schedule is based on a 37.5 hour work week. Tuesday-Saturday 7am-3pm. May require weekday/weekend/holiday coverage based on operational needs.
Message To Applicants
Recruitment Office
Human Resources
Executive Order
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
The Office Assistant 2 will assist the manager with supporting technical staff with the coordination of medical record scanning, quality review and resolving various types of work problems. Duties shall include but are not limited to: monitoring document distribution and maintaining various data bases, daily/monthly production reports, statistics, etc. Will scan in the most difficult reports and work as a liaison with clinic staff to ensure the integrity of records within EMR. Assist with training of new staff members. Good communication skills and organizational skills required. Must be able to answer phones, use keyboard and scanning equipment. Must be able to bend, stretch, and lift 25 lbs. of medical records.
Minimum Qualifications
For consideration for this title, you must meet one of the following minimum qualifications:
NYS Department of Civil Service Eligible list or eligible for transfer
Or
Promotional
Must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service as an office assistant, clerical or keyboarding title allocated to Grade 5 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm
Open Competitive (Non-competitive, NY HELPS) Qualifications
One year of clerical experience
Work Days
Schedule is based on a 37.5 hour work week. Tuesday-Saturday 7am-3pm. May require weekday/weekend/holiday coverage based on operational needs.
Message To Applicants
- The NYS Department of Civil Service has expanded the NY HELPS Program. During this program, the NYS Civil Service Exam requirements for the Office Assistant 2 title are suspended.
Recruitment Office
Human Resources
Executive Order
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
