Project Administrator

As employees of a farmer-owned cooperative, we come to work every day trying to honor the tireless effort and care these farming families put in every day, all day, 365 days a year. Our farmer-owners tend to think in generations, with some of our farms being run by the same families for over a century. We carry this approach into our business, knowing that each and every one of us makes a difference in allowing these generational traditions to continue, taking pride in knowing that we nourish our friends, neighbors, nation, and even the world with healthy and delicious dairy products. Our products include milk, flavored milk, yogurt, dip, sour cream, cottage cheese, Italian cheese, and ice cream mix marketed under the Upstate Farms, Bison, Milk for Life, and Intense Milk brands.

Job Overview

We are seeking a detail-oriented, proactive, and highly organized Project Administrator to support the efficient execution of projects. The Project Administrator will assist in coordinating project tasks, managing schedules, and ensuring the smooth flow of communication among team members. This role is vital to ensuring that all project deadlines and objectives are met.

Key Responsibilities

• Project Coordination: Assist the project manager in tracking project milestones, deadlines, and deliverables. Maintain up-to-date project schedules, ensuring all tasks are completed on time.
• Documentation & Reporting: Maintain accurate and organized project records, including contracts, budgets, reports, and meeting minutes. Prepare and distribute status reports to stakeholders.
• Communication: Facilitate communication within the project team and with external stakeholders. Act as a point of contact for all project-related queries and coordinate meetings.
• Administrative Support: Manage project documentation, create presentations, prepare agendas, and organize meetings. Assist in creating project proposals and contracts.
• Resource Management: Help ensure that resources (human, financial, and physical) are available and properly allocated to meet project needs.
• Budget & Expense Tracking: Assist in monitoring project expenses, preparing invoices, and ensuring projects stay within budget.
• Compliance: Ensure all project activities are aligned with legal, safety, and company policies.
  
  

Qualifications

• Bachelor's degree in Business Administration, Project Management, or related field (preferred).
• Proven experience in project administration, coordination, or related roles (2 years preferred).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software (e.g., Microsoft Project, Trello, Asana).
• Ability to manage multiple tasks simultaneously in a fast-paced environment.
• Strong problem-solving skills and ability to work independently or as part of a team.
  
  

Key Competencies

• Time management and multitasking
• Collaboration and teamwork
• Customer service-oriented
• Adaptability and flexibility
• Conflict resolution skills
  
  

Working Conditions

• Office, hybrid opportunities
• Some travel may be required
  
  

Pay

$30.00-$40.00 per hour*

• The salary range indicated in this posting represents the minimum and maximum of the salary range for this position. Actual salary will vary depending on factors including, but not limited to, budget available, prior experience, knowledge, skill and education as they relate to the position's qualifications, in addition to internal equity. The posted salary range reflects just one component of our total rewards package. Other components of the total rewards package may include participation in group health and/or dental insurance, retirement plan, wellness program, paid time away from work, and paid holidays.
  
  

Upstate Niagara Cooperative, Inc. is committed to equal employment opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic.